Microsoft Forms service description

Article
10/23/2023

Microsoft Forms allows you to quickly and easily create custom knowledge checks, surveys, polls, questionnaires, registrations, and more. When you create a knowledge check or form, you can invite others to respond to it using any web browser or mobile device. As results are submitted, you can use built-in analytics to evaluate responses. Forms data, such as knowledge check results, can be easily exported to Excel for additional analysis or grading. To learn more, go to Introduction to Microsoft Forms.

Microsoft Forms can be used in many institutions, businesses, and government offices to fulfill their requirement for data collection and generate a real-time report.

Available plans

Microsoft Forms is available in the following plans: Microsoft 365 business basic, standard, and premium; Microsoft 365 A3/A5 and E3/E5; Office 365 A1/A3/A5 and E1/E3/E5; and Microsoft 365/Office 365 F3. For more information, check the Microsoft 365 business plan comparison, Microsoft 365 Enterprise plan comparison and Microsoft 365 Education plan comparison sheets.

Microsoft Forms is also generally available to Office 365 Education customers, Microsoft 365 Apps for business customers, and users with a Microsoft account (Hotmail, Live, or Outlook.com). To learn more, go to Frequently asked questions about Microsoft Forms. For detailed plan information on subscriptions that enable users for Microsoft Forms, see the Microsoft solutions comparison table.

For detailed plan information on subscriptions that enable users for Microsoft Forms and are currently available in European Economic Area (EEA) countries and Switzerland see the Microsoft 365 business plan comparison for EEA and Microsoft 365 Enterprise plan comparison for EEA.

Feature availability

The following table lists the major Microsoft Forms features available across plans (certain caveats apply - see the footnotes for further information).

Note

This table may change without notice. For the most up-to-date, complete list of Microsoft Forms features across plans, go to Microsoft Forms help & learning.

Core app functionality

Feature	Small Business plans	Enterprise plans	Education plans	Government plans
Complete a form and submit responses	Yes	Yes	Yes	Yes²
Sign up for a Microsoft Forms using your educational or work account	Yes	Yes	Yes	Yes
Create knowledge checks, surveys, and questionnaires	Yes	Yes	Yes	Yes
Forms can be shared anonymously	Yes	Yes	Yes	Yes²
Forms can be sent externally (outside of an organization)	Yes	Yes	Yes	Yes²
Forms can be restricted to an organization or specific users/groups within the organization	Yes	Yes	Yes	Yes²
Access form results	Yes	Yes	Yes	Yes²
Generate response summary and real-time analytics	Yes	Yes	Yes	Yes
Co-author or collaborate on a form	Yes	Yes	Yes	Yes²

Additional functionality

Feature	Small Business plans	Enterprise plans	Education plans	Government plans
Add customization and branding¹	Yes	Yes	Yes	Yes
Add logic to questions using branching	Yes	Yes	Yes	Yes
Analyze responses with word clouds	Yes	Yes	Yes	No
Apply a theme for your form	Yes	Yes	Yes	Yes
Copy existing form to create duplicate forms	Yes	Yes	Yes	Yes
Create Forms in OneDrive, Excel, and OneNote	Yes	Yes	Yes	No
Create an automated workflow for Forms in Power Automate	Yes	Yes	Yes	Yes³
Create and edit a knowledge check directly from a Microsoft Teams assignment	No	No	Yes	No
Creating a poll in Teams	Yes	Yes	Yes	Yes³
Duplicate and share a form as a template	Yes	Yes	Yes	Yes²
Email notifications	Yes	Yes	Yes	No
Embed Forms on other portals (including SharePoint, OneNote, Sway, PowerPoint, Teams Tab)	Yes	Yes	Yes	No
Integration with Microsoft Power Automate	Yes	Yes	Yes	No
Insert a picture and Bing image search	Yes	Yes	Yes	No
Insert a video function	Yes	Yes	Yes	No
Launch Multiple Choice Polls and knowledge checks in Microsoft Teams meetings	Yes	Yes	Yes	Yes³
Create multilingual forms	Yes	Yes	Yes	Yes
Use knowledge check features (auto grading & commenting, manual grading & commenting)	Yes	Yes	Yes	Yes
Use math feature in knowledge checks	Yes	Yes	Yes	No

¹ Customization for branding is limited. The user can only change the image.
² External sharing is not available for GCC High and DoD environments.
³ Not available for GCC High and DoD environments.

Learn more

For more information about Microsoft Forms, check out the following resources:

To create surveys, knowledge checks, and polls, see Get Started with Forms.
To learn more about limits, go to Form, question, response, and character limits in Microsoft Forms.

Licensing terms

For licensing terms and conditions for products and services purchased through Microsoft Commercial Volume Licensing Programs, see the Product Terms site.

Microsoft Forms is GDPR compliant as of May 2018 and meets FERPA and BAA protection standards.

Messaging

To stay informed of upcoming changes, including new and changed features, planned maintenance, or other important announcements, visit the Message Center. For more information, see Message center.

Accessibility

Microsoft remains committed to the security of your data and the accessibility of our services. For more information, see the Microsoft Trust Center and the Office Accessibility Center.