Microsoft Sway service description

Sway is a Microsoft 365 app that helps you and your co-workers express ideas using an interactive, web-based canvas. Sway's design engine helps you quickly and easily produce professional, interactive, and visually appealing designs from images, text, documents, videos, maps, and more. You can also modify the results to get the unique look and feel you want. Sway makes your creation look great in any browser, on any screen, and you can share it with your customers and colleagues by sending a link. To learn more, see Welcome to Sway.

Available plans

Sway is free to use for anyone with a Microsoft Account (Hotmail, Live, or Outlook.com). You can create more sophisticated Sways with more content when you use Sway as part of the Microsoft 365 subscription. For more information, see Add more content to your Sways with Microsoft 365.

Feature availability

The following table lists the major Microsoft Sway features available across plans (Certain caveats apply; for more information, see the footnotes. This table may change without notice.). For the most up-to-date information regarding Microsoft Sway features, see Getting Started with Sway (microsoft.com).

Feature Consumer (Free) Personal Microsoft 365 Microsoft 365 Business Microsoft 365 Enterprise Microsoft 365 Education
Responsive UI – Sways look great on any device Yes Yes Yes Yes Yes
Add multimedia and embedded content1 Yes Yes Yes Yes Yes
Save/Export/Print Sways Yes Yes Yes Yes Yes
Accessibility View Yes Yes Yes Yes Yes
Accessibility Checker Yes Yes Yes Yes Yes
Navigation View Yes Yes Yes Yes Yes
Remix your design Yes Yes Yes Yes Yes
Start your Sway from a topic/document Yes Yes Yes Yes Yes
Closed captioning support Yes Yes Yes Yes Yes
Audio recording Yes Yes Yes Yes Yes
View count Yes Yes Yes Yes Yes
Single color branding support No Yes Yes Yes Yes
Option to remove Sway branding overlay No Yes Yes Yes Yes
Password Protect your Sway No Yes Yes Yes Yes
Higher storage and size limits No Yes Yes Yes Yes
Logo Support No Yes Yes Yes Yes
User created templates No Yes Yes Yes Yes
Autoplay a Sway No Yes Yes Yes Yes
Personal analytics (for example, % of Sway read) No Yes Yes Yes Yes
Secure share with specific people or groups within the tenant No No Yes Yes Yes
IT admin can migrate Sways to another user No No Yes Yes Yes
Per user licensing capabilities No No Yes Yes Yes

1 Multimedia upload is no longer supported. As of June 10th, 2024, users can only embed audio & video files.

Learn more

For more information about Microsoft Sway, check out the following resources:

Licensing terms

For licensing terms and conditions for products and services purchased through Microsoft Commercial Volume Licensing Programs, see the Product Terms site.

Messaging

To stay informed of upcoming changes, including new and changed features, planned maintenance, or other important announcements, visit the Message Center. For more information, see Message center.

Accessibility

Microsoft remains committed to the security of your data and the accessibility of our services. For more information about Sway Accessibility, read the following articles: