Microsoft Project for the web service description
Project for the web is Microsoft's most recent offering for cloud-based work and project management. Project for the web provides simple, powerful work management capabilities to meet most needs and roles. Project managers and team members can use Project for the web to plan and manage work of any size.
Project for the web is built on the Microsoft Power Platform. The Power Platform consists of PowerApps, Power Automate, Power BI, and the Microsoft Dataverse. Project for the web data is stored in the Microsoft Dataverse.
Project for the web is available through three subscriptions: Project Plan 1, Project Plan 3, and Project Plan 5. Features listed in Project for the web features interact only with data in the Project for the web data store. For more information on subscriptions that enable users for Microsoft Project for the web, see Compare project management solutions and costs.
The following table lists the major Microsoft Project for the web features available across plans. Certain caveats apply. For more information, see the footnotes. This table may change without notice.
|Feature||Description||Office 365 licenses||Plan 1||Plan 3||Plan 5|
|Project, task, and time management||Board view||View Only||Yes||Yes||Yes|
|Grid view||View Only||Yes||Yes||Yes|
|Task scheduling||View Only||Yes||Yes||Yes|
|Timeline view (Gantt chart)||No||Yes||Yes||Yes|
|Summary tasks||View Only||Yes||Yes||Yes|
|Create and use task custom fields||View Only||Yes||Yes||Yes|
|Collaboration||Microsoft Teams integration||Yes||Yes||Yes||Yes|
|Resource and program management||Project team setup||No||Yes||Yes||Yes|
|Create resource requests2||View only||View only||Yes||Yes|
|Accept a booking proposal2||View only||View only||Yes||Yes|
|Create and update bookings to fulfill the resource requests2||View only||View only||View only||Yes|
|Manage skills/proficiencies on your resources||View only||View only||View only||Yes|
|Roadmaps||View only||View only||Yes||Yes|
|Reporting3||Read reports from Project for the web data||Yes||Yes||Yes||Yes|
|Create reports using Project for the web data||No||Yes||Yes||Yes|
|Graphical indicators||View only||Yes||Yes||Yes|
|Customization and integration||Use the out-of-the-box Project application||View only||Yes||Yes||Yes|
|Customize views and forms4||View only||Yes||Yes||Yes|
|Use custom columns||View only||Yes||Yes||Yes|
|Use Project with custom tables5||View only||5||15||Unlimited|
|Power Automate Workflows and Business Process Flows6||Define and use Power Automate Cloud flows that utilize Project data including custom tables and columns||No||Yes||Yes||Yes|
|Define Power Automate Business Process flows that utilize Project data including custom tables and columns.||No||No||Yes||Yes|
|Use Power Automate Business Process flows that utilize Project data||No||Yes||Yes||Yes|
|Security and user management||Office Modern Groups||Yes||Yes||Yes||Yes|
|Connect to Project for the web with third-party apps4||View Only7||Yes||Yes||Yes|
1 Requires a Microsoft Teams license.
2 Customers with a Microsoft Project Plan 3/5 license(s) are only allowed to use Universal Resource Scheduling to schedule Project and Task tables within the context of a project.
3 Reporting for Project for the web using Power BI requires a Power BI license.
4 Building and using separate Power Apps beyond the out-of-the-box Project application that access Project for the web or Project Online customer data requires a separate Power Apps subscription.
5 Limited to the use of custom tables within the context of Project only. Not for any other M365 or D365 solution that could be deployed in the same environment.
6 Power Automate use within Project is limited to the context of the Project application. What this means is that for both triggers and actions, flow entitlements included with Project can:
- Connect to any data source within the use rights of the Project application:
- Data sources available via standard connectors.
- Project data via the Microsoft Dataverse connector.
- Be triggered directly from within the Project application (via built-in trigger/action).
7 View only entitlements are granted only from within a Power App.
* Microsoft 365 and Office 365 E3 and E5 can update a limited set of fields (Mark as complete, Progress) on tasks assigned to them.
Microsoft Project Resources
Project architecture diagram shows how Project for the web works with the Power Platform, Power BI, and third-party services. While the Roadmap (Portfolio Service) is only installed in the default environment, the Roadmap can display projects from any environment that the Project app is supported. The Project solution can be installed on the default, production, and sandbox Dataverse environments.
Project Roadmap and Power Automate
Project Roadmap requires the use of Power Automate, which is provisioned as part of your Project subscription. Power Automate functionality that comes with Project for the web appears as the Flow for Project service plan in the Apps section of the Microsoft 365 admin center.
Project for the web and Microsoft Dataverse
Project for the web requires the use of the Microsoft Dataverse for storing its data. A Microsoft Dataverse database is provisioned as part of your Project subscription. Rights to Microsoft Dataverse functionality are limited to storing and accessing data to support Project for the web. Microsoft Dataverse functionality required by Project appears as the Common Data Service for Project service plan in the Apps section of the Microsoft 365 admin center.
For Project Customers with five (5) or more Project for the web licenses, you may deploy Project for the web to Power Platform Production and Sandbox environments. Learn more here.
|Capacity Included/Accrued||Project P1||Project P3||Project P5|
|Dataverse (formerly Common Data Service) Database: Included/tenant||3 GB||5 GB||5 GB|
|Dataverse Database: Accrued/User Subscription License (USL)||50 MB||250 MB||250 MB|
|Dataverse Log: Included/tenant||2 GB||2 GB||2 GB|
|Dataverse File: Included/tenant||20 GB||20 GB||20 GB|
|Dataverse File: Accrued/USL||400 MB||2 GB||2 GB|
There are additional Microsoft subscriptions beyond Project that entitle Dataverse storage capacity. For other Dataverse storage capacity entitlements, see the Dynamics 365 Licensing Guide and the Power Apps, Power Automate and Power Virtual Agents Licensing Guide.
Data backup and retention
Project for the web has the same data backup and retention policy as Office 365. For details, see Data Retention, Deletion, and Destruction in Microsoft 365. For more information on how to manage backup and restore, see Back up and restore environments. The default environment can’t be deleted and doesn’t support backup and restore. For more information on environments, see The default environment.
To learn more about data encryption in Project for the web, see Encryption in Microsoft Dynamics 365.
Project for the web boundaries and limitations
Following table describes the limitations on Project for the web.
|Max. hierarchy level for task||10 levels|
|Max. links (successor + predecessor) for a task||20|
|Max. duration of leaf task||1250 days|
|Max. duration of summary task||3650 days (10 years)|
|Max. resources that can be assigned to a task||20 resources|
|Supported date range for task||1/1/2000 – 12/31/2149|
|Max. total tasks for the project||500|
|Max. total duration of the project||3650 days (10 years)|
|Max. total resources for the project||150|
|Max. total links (successor only) for the project||600|
- Project for the web get started guide for admins - Project for the web | Microsoft Docs
- For best practices, news, and trends, go to the Project blog
To stay informed of upcoming changes, including new and changed features, planned maintenance, or other important announcements, visit the Message Center. For more information, see Message center.
For licensing terms and conditions for products and services purchased through Microsoft Commercial Volume Licensing Programs, see the Product Terms site.
When your last Project Plan 1, Project Plan 3, or Project Plan 5 subscription expires, your Project for the web instances will not be automatically deleted until you have no active subscriptions that depend on Microsoft Dataverse. For Project for the web trial subscriptions, your trial instances will not be deleted until you have no active subscriptions that depend on Microsoft Dataverse.
Project for the web is available in commercial, education and GCC subscriptions. It is not yet available in GCC High, and DoD. We're working on delivering Project for the web to you but are unable to share a firm timeframe currently.
Learn more about Office 365 US Government here.
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