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Enterprise users can now record videos in Microsoft Outlook and Microsoft Loop. If a user records a video in an email message or a Loop page, the recording will transform into an embedded video player.
Note
This feature is being rolled out gradually and might not yet be available in your organization.
For information about how you can insert video links that transform into embedded video players, see Embed and play back videos in Outlook and Loop.
Who can use the new feature
Only enterprise users can use the new feature.
If an enterprise user records a video in an email message, recipients within the organization can watch the video in the video player that's embedded in the message. External recipients will see a link instead of the embedded video player.
If an enterprise user records a video in a Loop page, users within the organization can watch the video in the embedded video player that's embedded in the page. Loop doesn't currently support guest or external user access to Loop pages.
Limiting who can use the feature
By default, all enterprise users can use the new feature. However, as an admin, you have the following options to limit who can use the feature:
To restrict usage to only some enterprise users, configure Microsoft 365 Groups for Cloud Policy.
Note
You can't restrict video recording in Outlook for Android.
To turn off the feature for all enterprise users, disable the following policy in the Cloud Policy service for Microsoft 365: Record a Stream video from within supported Microsoft 365 applications.
Note
When the policy is disabled, users won't be able to record videos in Loop or most Outlook versions. You can't disable video recording in Outlook for Android or Microsoft Stream.
Location of recorded videos
Outlook and Loop store recorded videos in the user folder in OneDrive for work or school. The folder path is My files > Recordings > Video Clips.
Access to recorded videos
The default permissions policy for your work or school organization applies to videos that are recorded in Outlook or Loop. For more information about access permissions, see Access to embedded videos.
Duration of recorded videos
Videos that are recorded in Outlook or Loop have a maximum duration of five minutes. Users can record longer videos in Stream or Microsoft Clipchamp.
Users can embed an unlimited number of recorded videos in a Loop page or an email message in Outlook for Android.
Other versions of Outlook use Loop components to embed recorded videos in email messages. The existing limit of five Loop components per email message applies. Recorded videos that are added after the fifth video in an email message won't transform into embedded video players.
Deleting a video recording
If a user records a video in an email message or Loop page, but later removes the embedded player from the message or page, the source video file isn't deleted. To delete the recording, the user should delete the source video file.
Email message size
When a user records a video in an email message, the video file is automatically saved to the user's OneDrive folder and doesn't affect the size of the email message. Embedded video players link to video files and don't create copies of the files or add them as email attachments.
Send feedback
To report issues or provide feedback about the new feature, select the applicable option for your product:
- In Outlook versions except Outlook for Android, select Feedback from the Help menu.
- In Outlook for Android, see Get in-app help for Outlook for iOS and Android.
- In Loop, see Want to give feedback?