Share via

Turn off Outlook calendar sync in Planner for your organization

  • Article

Note

Looking for how to sync your personal Outlook calendar with Planner? See your Planner calendar in Outlook.

Calendar sync in Planner allows users to view their scheduled Planner tasks directly in their Outlook calendar. This integration helps users manage their schedules more effectively by consolidating tasks and calendar events in one place. When calendar sync is enabled, users can generate iCalendar links for basic plans and their 'Assigned to me' tasks. These iCalendar links can be used in Outlook and other calendar apps to sync scheduled tasks as events in the calendar, providing a unified view of work commitments and deadlines.

Warning

iCalendar links do not require authentication. Anyone with access to the iCalendar link can view task details for the synced tasks as long as the link is enabled.

If you're a global admin and you want to turn off calendar sync in Microsoft Planner, you can use Windows PowerShell. Planner is automatically turned on for all organizations that have Planner as part of their subscription.

Prerequisites for making Planner changes in Windows PowerShell

Before you begin, make sure you complete the steps outlined in Prerequisites for making Planner changes in Windows PowerShell to make Planner changes in Windows PowerShell.

Turn off or on Outlook calendar sync in Planner using PowerShell

  1. Open PowerShell and run the following command to turn off Outlook calendar sync for Planner:

    Set-PlannerConfiguration -AllowCalendarSharing $false

    To turn Outlook calendar sync back on in Planner:

    Set-PlannerConfiguration -AllowCalendarSharing $true

    Note

    You'll need to sign in using your Microsoft Entra credentials.

  2. To verify your settings, run:

    Get-PlannerConfiguration
    • In Planner, go to Planner > My Tasks. Select the ellipses (...). Outlook calendar sync is enabled if you see the Add "My Tasks" to Outlook calendar command, and disabled if you don't.