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Manage approval requests in Power Automate

Power Automate makes it easy to automate approval workflow processes. In this article, you learn how to view, approve, and reject approval requests sent. You can also change the language for your approval request.

View pending approval requests

View pending approval requests by following these steps.

  1. Sign in to Power Automate.

  2. On the navigation pane to the left, select Action items > Approvals.

    Your pending approval requests appear on the Received tab.

Approve a request

If you're an approver in an approval flow, you receive an email when someone creates a request. The approval request is also sent to the approvals center. You can then approve or reject requests from the email, the approvals center, or the Power Automate app.

The screens on Android and iOS might differ slightly. The functionality is the same on all devices.

Approve from email

  1. In the email you receive when an item is added to the SharePoint Online list, select Approve.

    Note

    If you're using a mobile device with the Power Automate app installed, the Power Automate app launches; otherwise, the approvals center opens in your browser.

  2. Enter a comment, and then select Confirm.

Approve from the approvals center

  1. Sign in to Power Automate.
  2. On the navigation pane to the left, select Approvals.
  3. On the request you want to approve, select Approve.
  4. At the bottom of the screen, add comments (optional), and then select Confirm.

Approve from Power Automate

  1. On your mobile phone with Power Automate installed, select Approve from the request approval email.

  2. In the upper right corner of the screen, select Confirm.

    The success page displays, indicating that your approval was recorded.

Reject a request

You can reject a request via email, the approvals center, or Power Automate. To reject a request, follow the steps for approving a request, but select Reject, instead of Approve.

After you confirm your rejection of the request, the flow runs the following steps:

  1. Sends an email to the person who requested vacation.
  2. Updates the SharePoint Online list with the rejection, and the comments from the approver.

Change your approval language

When you send an approval, Power Automate uses the following hierarchy to make a decision about which language to send it in.

  1. The recipient's language as configured in the Power Automate portal.
  2. The recipient's language as configured in the Office portal.
  3. For manual triggers like For a Selected Item in Sharepoint, the caller (for example, Sharepoint) passes the user who invoked the flow's language in the request, which Power Automate honors.
  4. For automated flows, Power Automate defaults to the creator of the approval's language as determined by steps 1 and 2.

If you're receiving approvals in an unexpected language, the recipient should modify their language in Power Automate.

  1. Sign in to Power Automate.

  2. On the top right, select the gear icon > View all Power Automate Settings.

  3. In the Settings window, select your preferred language and locale in the Choose display language and Regional format (locale) dropdown menus.

  4. Select Save.

    These values are cached, so it might take up to 24 hours for the new settings to be reflected. It should generally be quicker than this.

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