Analyze your Teams usage in the Power BI app for Teams
This article describes how to automatically generate a Power BI report to analyze your Microsoft Teams activity, by using the Power BI app in Teams.
Only you can see this report about your Teams activity, unless you choose to share it. Microsoft Teams also offers a summary report for Teams admins. It gives admins an overview of the usage activity in Teams, including the number of active users and channels, guests, and messages in each team.
To view your Teams activity analytics in Microsoft Teams, ensure these elements:
- Sign in to the Power BI service to activate your Power BI license.
- Your users with a Microsoft Fabric (free) license can use the Teams activity analytics report.
- Install the Power BI app for Teams.
Create the Teams analytics report
Open the Power BI app in Teams. Select Create, then choose Analyze your Teams data.
Power BI automatically creates your report, displays it in your Power BI Teams app, and saves it to your My workspace. The report is yours. As with any of your reports, you can view it in Teams or in the Power BI service. You can edit it, save a copy of it, or download the .pbix file to edit it in Power BI Desktop.
Pages in the Teams activity report
The Teams activity analytics report has three pages that show different aspects of your activity in Teams.
My activity page
The My activity page shows a summary of your recent activity in Teams. The default time period is the past 31 days, but you can change it to show 7, 14, or 90 days instead.
To see definitions of the fields in the user activity report, see the Microsoft Teams user activity report article.
Team activity page
The Team activity page lists all the teams you're a member of, and lists activity in each one, for example, posts and replies, active users, and guests.
Team activity details page
On the Team activity details page, you choose one of the teams that you're a member of, and drill in to view its activities in the past 90 days. The page features a smart narrative visual. It automatically generates the Activity summary, a text description that calls attention to notable activity.
View your Teams activity report
After you've created your Teams activity analytics report the first time, you can go back to it. On the Home tab in the Power BI app in Teams or in the Power BI service, you see it listed in Recents.
Refresh your data
Select the Refresh icon in Power BI in Teams to refresh the data.
You see the most currently available data in Teams. It's not a real-time feed. It shows a snapshot of the data, which is typically one or two days old.
Your recent activity in Microsoft Teams typically takes one-to-two days to be available in reporting provided by Teams. The report created in Power BI is automatically set up to refresh your activity data from Teams to pull in a snapshot of this data once a day.