Invite contacts to your Power Pages site
You can register users on your site directly by adding a username and password to their contact record. If you need to add many users to your site, an easier way is to send them an invitation by automated email. The email contains a link to your website and an invitation code that can include granting the user specific roles or privileges. With a Power Pages invitation, you can:
- Send a single invitation or invite a group.
- Specify an expiration date.
- Make the invitation appear to be sent by a specific user or site contact.
And when a contact redeems the invitation, Power Pages can:
- Assign the contact to an account.
- Assign the contact to one or more roles.
- Execute a workflow.
Contacts can redeem an invitation using any of the authentication methods that Power Pages supports. Learn more about local authentication, registration, and other settings. When a contact redeems an invitation, it creates an Invite Redemption activity in both the invitation record and the contact record.
Power Pages uses the send invitation workflow to send your invitations. Edit the workflow's email template to customize the message and provide the link to your site's invitation redemption page.
The workflow sends the email only to the invited contact's primary email address (emailaddress1), not to a secondary (emailaddress2) or alternate (emailaddress3) address.
Important
Don't convert the send invitation workflow to a real-time workflow. It is not supported and will cause issues with the invitation process.
Use the Portal Management app to create and edit invitations.
Create and send an invitation from a contact record
Sign in to Power Pages and open your site for editing.
In the left side panel, select More items (…) > Portal Management.
In the left side panel of the Portal Management app, scroll down to the Security section and select Contacts.
Select a contact.
In the command bar, select Create Invitation. It may be hidden in the More commands (⋮) menu.
Select or enter the invitation attributes.
Select Save.
In the command bar, select Flow > Send Invitation. It may be hidden in the More commands (⋮) menu.
Select OK.
Create and send an invitation from the Invitations page
The Invitations page lists all the invitations you've created. Select a view to list new, open, completed (redeemed), and inactive invitations.
In the Portal Management app, left side panel, select Security > Invitations.
In the command bar, select + New.
Select or enter the invitation attributes.
Select Save.
In the command bar, select Flow > Send Invitation.
Send multiple invitations at the same time
In the Portal Management app, left side panel, select Security > Invitations.
In the list of views, select New invitations or Open invitations.
Select the invitations you want to send as a group.
In the command bar, select Flow > Send Invitation. It may be hidden in the More commands (⋮) menu.
Select OK.
Invitation attributes
The following table describes the invitation attributes you can change.
| Name | Description |
|---|---|
| Name | Enter a descriptive name to help you recognize the invitation. If you create the invitation from a contact record, the contact's name is filled automatically, but you can change it if you like. |
| Type | Select Single to invite one contact, who can redeem the invitation once. Select Group to add multiple contacts to the invitation, with multiple redemptions. |
| Owner/Sender | By default, whoever creates the invitation owns it and is the sender when the invitation is sent. You can select a different owner if the user you select has sufficient privileges. If the From field in the invitation email contains someone else, you can override the address in the send invitation workflow. |
| Invitation Code | A unique code is generated for each invitation. Only the invited contact sees it, in the invitation email. You can change it if you like. |
| Expiry Date | (Optional) Select a date after which the invitation can no longer be redeemed. |
| Inviter | (Optional) If a contact should appear as the sender of the invitation, select the contact's name. |
| Invited Contact(s) | Select a contact, if the invitation type is Single, or contacts if it's a Group invitation, to invite. If you create the invitation from a contact record, the contact's name is listed automatically. |
| Assign to Account | (Optional) Select an account record to associate with the contact when the invitation is redeemed. |
| Execute Workflow on Redeeming Contact | (Optional) Select a workflow process to execute with the contact as the primary entity when the invitation is redeemed. |
| Assign to Web Roles | Select the web roles to associate with the contact when the invitation is redeemed. |
| Redeemed Contact(s) | Lists the contacts who have redeemed the invitation. |
| Maximum Redemptions Allowed | For group invitations only, enter the number of times the invitation can be redeemed. |
| Number of Successful Redemptions | For group invitations only, displays the number of times the invitation has been redeemed. |
See also
Add a username to a contact record
Local authentication, registration, and other settings