Sharing links for Power BI reports


This content is archived and is not being updated. For the latest documentation, go to What's new in Power BI?. For the latest release plans, go to Dynamics 365 and Microsoft Power Platform release plans.

Enabled for Public preview General availability
Users, automatically Apr 5, 2021 -

Feature details

Sharing reports in Power BI will be as easy and familiar as sharing in Office. We already support sharing reports by granting direct access. This feature will add the ability to share with links for:

  • People in your organization (excludes guest users)
  • People with existing access
  • Specific people

Shareable links for People in your organization and Specific people will always include at least read access; however, you can also specify if you want the link to include or exclude the following permissions as well:

  • Reshare permissions (included by default): allows recipients to share the report
  • Build permissions (excluded by default): allows recipients to build content with the underlying data

Links for People with existing access do not grant any permissions to the report; therefore, they do not include read, reshare, or build access to the report. Note that if you do not have a Power BI Pro license, you can only generate links for People with existing access. Learn more about Power BI’s license types and capabilities.

Additionally, we’re adding a tenant admin setting so that you can disable, enable, and customize sharing links for the People in your organization option. The customization choices are:

  • The entire organization (default setting)
  • Specific security groups
  • Except specific security groups

Sharing through a link

See also

New sharing experience coming soon (blog)