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Remove a large amount of specific, targeted data with bulk deletion

Note

The new and improved Power Platform admin center is now generally available. We're currently updating the documentation to reflect these changes, so check back to ensure that you're getting the latest updates.

The bulk deletion feature helps you delete data you no longer need so you can maintain data quality and manage the consumption of system storage.

For example, you can delete the following data in bulk:

  • Stale data.
  • Data that is irrelevant to the business.
  • Unneeded test or sample data.
  • Data that is incorrectly imported from other systems.

With bulk deletion, you can perform the following operations:

  • Delete data across multiple tables.
  • Delete records for a specified table.
  • Receive email notifications when a bulk deletion finishes.
  • Delete data periodically.
  • Schedule the start time of a recurring bulk delete.
  • Retrieve the information about the failures that occurred during a bulk deletion.

You can access bulk delete settings in the Microsoft Power Platform admin center. To update the settings, ensure you have System Administrator permissions. To verify your security role, see View your user profile. If you lack the necessary permissions, contact your system administrator.

Delete bulk data

To delete bulk data, take these steps:

  1. Sign in to the Power Platform admin center.
  2. In the navigation pane, select Manage, then in the Manage pane, select Environments.
  3. On the Environments page, select an environment.
  4. In the command bar, select Settings.
  5. Expand Data management, then select Bulk deletion.
  6. Select New to run the Bulk Deletion Wizard to create a bulk deletion job with the records you want to delete.

To learn how to implement bulk delete in code, go to Delete data in bulk.

Restore deleted records in Power Apps

As a system administrator, you can retrieve deleted records within a specified time frame that you configure.

You can learn more about how to restore deleted records using the recycle bin in Turn on recycle bin.

If the recycle bin isn't available, you can learn to Back up and restore environments.

Restore all records deleted by a bulk delete job

To restore deleted records, take these steps:

  1. Sign in to the Power Platform admin center.
  2. In the navigation pane, select Manage, then in the Manage pane, select Environments.
  3. On the Environments page, select an environment.
  4. In the command bar, select Settings.
  5. Expand Data management, then select Bulk deletion.
  1. You can view all the bulk record deletion jobs.
  2. Select one or more bulk delete jobs you want to restore, then select Restore on the command bar.
  3. Select OK to confirm the action to restore.

Restore individual records

To restore deleted records, take these steps:

  1. Sign in to the Power Platform admin center.
  2. In the navigation pane, select Manage, then in the Manage pane, select Environments.
  3. On the Environments page, select an environment.
  4. In the command bar, select Settings.
  5. Expand Data management, then select Bulk deletion.
  1. You can view all the bulk record deletion jobs.
  2. Select the bulk deletion job you want to restore the record from.
  3. The record view form opens. Select the link Restore individual records using System Job at the end of the form.
  4. The Deleted Records tab of the job is shown. Select one or more records you want to restore, then select Restore on the command bar.
  5. Select OK to confirm the action to restore.

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