Global admins and Power Platform admins can administer without a license
By default, all Global admin and Microsoft Power Platform admins who do not have a license are granted the following two levels of permission in customer engagement apps (Dynamics 365 Sales, Dynamics 365 Customer Service, Dynamics 365 Field Service, Dynamics 365 Marketing, and Dynamics 365 Project Service Automation).
- System administrator security role
- Administrative access mode
The System administrator security role is typically granted to administrators giving them unrestricted access to the administrative (Settings) areas, which are used for managing and configuring features of customer engagement apps.
Administrative access mode limits access to those areas of Dynamics 365 apps used to configure or customize the system.
To give these administrators access to additional areas, such as the Sales, Marketing, and Service areas, a license must be added to the Microsoft 365 Global administrator or Power Platform admin user account, by using the Microsoft 365 admin center. Note that Administrative access mode cannot be changed on the user form.
Create a Power Platform admin account
Sign in to the Microsoft 365 admin center, and then choose Users > Active Users.
Next to Product licenses, click Edit.
Make sure a license is not assigned to this user, and then click Save.
Unlicensed Microsoft 365 Global and Power Platform admins have access to the administrative areas. However, if the administrator also needs access to additional areas you must select a license for the user.
Select Manage roles, and then select either Global administrator or Show all by category > Power Platform admin. For more information about these roles, see Assigning admin roles.
Select Save changes.
Global and Power Platform admins who don't have a license are automatically synced into the environment with an access mode of Administrative while administrators who have a license are synced into the environment with an access mode of Read-Write. These administrators are assigned a System Administrator security role.
Unlicensed administrators who need to work with Power Apps for Admins PowerShell module or management connectors need to sign into the Power Platform admin center at least once before invoking these administrative commands.
For tenants with special capabilities (like pay-as-you-go, per app plans, special licenses), all users except administrators will have Read-Write access set by default. Microsoft 365 Global Admins, Power Platform Admins, or Dynamics 365 Admins will need a license added in order to be assigned Read-Write permission in the Access Mode. See Assign Microsoft 365 licenses to users.