Compliance and data privacy

Microsoft is committed to the highest levels of trust, transparency, standards conformance, and regulatory compliance. Microsoft’s broad suite of cloud products and services are all built from the ground up to address the most rigorous security and privacy demands of our customers.

To help your organization comply with national, regional, and industry-specific requirements governing the collection and use of individuals’ data, Microsoft provides the most comprehensive set of compliance offerings (including certifications and attestations) of any cloud service provider. There are also tools for administrators to support your organization’s efforts. In this part of the document, we'll cover in more detail the resources available to help you determine and achieve your own organization requirements.

Trust Center

The Microsoft Trust Center is a centralized resource for obtaining information on Microsoft’s portfolio of products. This includes information on security, privacy, compliance, and transparency. While this content may contain some subset of this information for Power Apps, it's important to always refer to the Microsoft Trust Center for the most up-to-date authoritative information.

For quick reference, you can find the Trust Center Information for the Microsoft Power Platform here: https://www.microsoft.com/trust-center/product-overview. This will include information on Power Apps, Microsoft Power Automate and Power BI.

Data Location

Microsoft operates multiple data centers world-wide that support the Microsoft Power platform applications. When your organization establishes a tenant, it establishes the default geographical (geo) location. In addition, when creating environments to support applications and contain Microsoft Dataverse data the environments can be targeted for a specific geo. A current list of the geos for the Microsoft Power Platform can be found here https://www.microsoft.com/TrustCenter/CloudServices/business-application-platform/data-location

To support continuity of operations, Microsoft may replicate data to other regions within a geo, but the data won't move outside the geo to support data resiliency. This supports the ability to fail over or recover more rapidly if there's a severe outage. There are some reasonable exceptions to keeping data in the specific geo that are listed on the above site primary focused on legal and support. It’s also important to note, that you or your users can take actions that expose data outside of the geo. Other services can also be configured to access the data and expose it outside of the geo. By default, authorized users can access the platform and your applications and data from anywhere in the world where there's connectivity.

Data Protection

Data as it is in transit between user devices and the Microsoft datacenters are secured. Connections established between customers and Microsoft datacenters are encrypted, and all public endpoints are secured using industry-standard TLS. TLS effectively establishes a security-enhanced browser to server connection to help ensure data confidentiality and integrity between desktops and datacenters. API access from the customer endpoint to the server is also similarly protected. Currently, TLS 1.2 (or higher) is required for accessing the server endpoints.

Data transferred through the on-premises data gateway is also encrypted. Data that users upload is typically sent to Azure Blob storage, and all metadata and artifacts for the system itself are stored in an Azure SQL database and Azure Table storage.

All environments of the Dataverse database use SQL Server Transparent Data Encryption (TDE) to perform real-time encryption of data when written to disk, also known as encryption at rest.

By default, Microsoft stores and manages the database encryption keys for your environments so you don’t have to. The manage keys feature in the Power Platform admin center gives administrators the ability to self-manage the database encryption keys that are associated with environments of Dynamics 365 (online). You can read more about managing your own keys here but generally it's recommended have Microsoft manage the keys unless you have a specific business need to maintain your own.

Resources to manage GDPR compliance

The European Union (EU) General Data Protection Regulation (GDPR) gives significant rights to individuals regarding their data. Refer to the Microsoft Learn General Data Protection Regulation Summary for an overview of GDPR, including terminology, an action plan, and readiness checklists to help you meet your obligations under GDPR when using Microsoft products and services.

You can learn more about GDPR and how Microsoft helps support it and our customers who are affected by it.

• The Microsoft Trust Center provides general information, compliance best practices, and documentation helpful to GDPR accountability, such as Data Protection Impact Assessments, Data Subject Requests, and data breach notification.
• The Service Trust portal provides information about how Microsoft services help support compliance with GDPR.

As an administrator one of the key activities in support of privacy will be related to Data Subject Rights (DSR) requests. These are formal requests from a data subject to a data controller (likely your organization) to act on their personal data in your systems. Data subjects have the right to obtain copies, request corrections, restrict processing of the data, delete the data and to receive copies in an electronic format so it could be moved to another data controller.

The following links point to detailed information to help you respond to DSR requests depending on the features your organization is using.

Platform Feature Area	Link to detailed response steps
Power Apps	Responding to Data Subject Rights (DSR) requests to export Power Apps customer data
Dataverse	Responding to Data Subject Rights (DSR) requests for Dataverse customer data
Power Automate	Responding to Data Subject Requests for Power Automate
Microsoft Accounts (MSAs)	Respond to Data Subject Rights requests
Customer engagement apps	Dynamics 365 Data Subject Requests for privacy

Microsoft 365 Security and Compliance Center

Use the Microsoft Purview Compliance Manager to manage your compliance efforts across Microsoft cloud services in a single place.

Power Automate Audit Log Events

In the compliance center Audit Log Search, administrators can search and view Power Automate events. Events include Created flow, Edited flow, Deleted flow, Edited Permissions, Deleted Permissions, Started a paid trial, Renewed a paid trial. Using the portal you can choose what you want to search and a time window.

1. Sign in to the Microsoft Purview compliance portal.

2. Under Solutions, select Audit.

3. Under Activities, select the Power Automate activities to audit.

   

4. Select Search.

5. When the search is completed, select it to see the list of related activities.

   

6. Select a row in the list to see the activity details.

   

Audit data is retained for 90 days. You can do CDSV exports of the data allowing you to move it into Excel or PowerBI for further analysis. You can find a complete walkthrough of using the audit information here: https://flow.microsoft.com/blog/security-and-compliance-center/