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Confirming PO codes (form) (Public sector)

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Procurement and sourcing > Setup > Purchase orders > Confirming PO codes.

Use this form to create codes and special messages for confirming purchase orders. A confirming purchase order circumvents the typical purchasing process. For example, you might authorize an emergency order with a purchase order number provided to a vendor at the time of a purchase, instead of with a purchase order document provided before an item is needed.

You can track these unplanned purchases by using confirming PO codes: set up the codes in this form, and then assign the codes to purchase orders in the All purchase orders form. If you assign a confirming PO code to a purchase order, the message that is associated with the confirming PO code will be printed at the top of the purchase order.

Tasks that use this form

Create a purchase order


Your organization is located in an English-speaking country, and you want to create a Spanish message for confirming purchase orders that have the confirming PO code “Confirming.”

  1. In the Confirming PO code field, type the code “Confirming.”

  2. In the Language field, type or select ES for Spanish.

  3. In the Message field, type the Spanish message that will appear on the confirming purchase order.

The message will print in Spanish if the vendor’s language settings are ES. The two language values must match; otherwise, the message will not print on the purchase order. For more information, see the Purchase order (form) topic.

The following table provides descriptions for the controls in this form.




Confirming PO code

Type a code to use for a confirming purchase order, for example, “Confirming,” “Emergency,” or “Phone.” Confirming PO codes can be associated with messages that print on confirming purchase orders.


If you change a Confirming PO code that was assigned to a purchase order, the new code will replace the old code. This change affects both new and posted purchase orders. For example, if a purchase order had the confirming PO code of “Confirming” when it was posted, and that code was changed afterward to “Emergency,” every purchase order that had the “Confirming” code will have the “Emergency” code instead.


Type a brief description of the Confirming PO code, for example, “Confirming Order Do Not Duplicate,” “Emergency, Confirming Order, Do Not Duplicate,” or “Previous telephone order, Do Not Duplicate.”


Type or select the language for the message that you are creating. You can create messages in different languages. This is helpful when you are purchasing from merchants in other countries or regions.


Type the message that will appear on the confirming purchase order. For example, the message might include the following: “This is a confirming purchase order. Do not duplicate the order, and do not resend the requested items. The requested items were already purchased, and the purchase order number was provided to you.”

See also

Purchase order (form)

Create a purchase order

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