Project contracts (form)

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Note

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Click Project management and accounting > Common > Projects > Project contracts. Select a project contract, and then click Edit in the Maintain group, or double-click the project contract.

Use this form to create and maintain project contracts. You can enter sources of funding, maintain the status of a contract, accrue revenue, post project costs, and create project invoices.

Additionally, you can specify details about funding for projects that are associated with a contract. For example, if a contract has multiple funding sources, you can set up a percentage of the total contract sales price for each funding source by project. You can also set up billing rules to automatically create preliminary project invoices when the work on a project reaches an agreed-upon status or milestone.

Project contracts contain invoicing information, such as accounts payable information and addresses. By using a project contract, you can invoice several projects at the same time. A project contract also helps guarantee that the same invoicing procedure is used for each subproject in a project structure. However, if you create a forecast on a subproject, the elimination date that is applied is the end date of the parent project.

Note

A subproject can inherit the project contract of the parent project. If you change the project contract of a parent project, you can manage which subprojects are affected by using the Update subprojects form. This form opens when you modify a project that has one or more subprojects.

Tasks that use this form

Assign funding sources to a project contract

Create or modify a grant

Create and post invoice proposals

Credit invoiced amounts in projects

Create an invoice for on-account transactions

Create an invoice for a time and material project

Set up funding limits for funding sources in a project contract

Set up funding rules for a project contract

View customer invoices for projects

Configure a project as a project template

Specify the invoice frequency for an existing project contract

Set up funding rules for a project contract

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs (Action Pane)

Tab	Description
Project contract	Create and edit project contracts, set up fixed rate agreements and print management options, and manage cost and sales prices.
Plan	Create and maintain forecasts.
Maintain	Perform the following tasks: Create journals, item tasks, service agreements, and subscriptions. Create invoice proposals and invoice journals. Create adjustments, and post costs. Open forms that are related to item tasks and service information.
Control	Open forms where you can review project statements, invoices and costs, and hour utilization and cash flow.

Tabs (FastTabs)

Tab	Description
General	View or modify the invoice frequency and language settings for the customer. Also view or modify settings for invoices, payments, currency, the project sales tax, and the price group for the customer.
Billing rules	View existing billing rules for projects, or open the Billing rules form to create or modify a billing rule. You can use billing rules to automatically calculate the amount to bill a customer for work that is completed on a project. You can also add details to a billing rule, so that a customer invoice is automatically created for project transactions when a project reaches a specified status. Note This control is available only if Microsoft Dynamics AX 2012 R3 is installed.
Funding sources	Specify funding sources for the project contract.
Funding limits	Set up and maintain funding limits for a project contract that has more than one funding source.
Funding rules	Set up and maintain funding rules and funding rule allocations for a project contract that has more than one funding source.
Other	Enter Intrastat information and information about list codes for invoices.

Buttons (Action Pane)

Button	Description
Edit	Open the selected project contract so that you can modify it.
Delete	Delete the selected project contract.
Project contract	Create a new project contract.
Project	Create a new project.
Fixed rate agreement	Set up a fixed exchange rate for the selected project contract.
Print management	Set up print management settings for the project contract.
Billing rule	Open the Billing rules form, where you can set up the rules to define when to create a project invoice. You also define the project transactions to include in the invoice. Note This control is not available if AX 2012 R3 is installed.
(Cost prices group) Hours	Set up cost prices for hour transactions.
(Cost prices group) Expenses	Set up cost prices for expenses.
(Sales prices group) Hours	Set up sales prices for hour transactions.
(Sales prices group) Expenses	Set up sales prices for expense transactions.
(Sales prices group) Fees	Set up sales prices for fee transactions.
(Sales prices group) Subscriptions	Set up sales prices for subscriptions.
Projects	View projects that are associated with the selected project contract.
Attachments	View documents that are already attached to a selected record, or attach documents to the selected record.
Hour forecast	Enter the expected number of hours for a project.
Expense forecast	Enter the expected expenses for a project.
Item forecast	Enter the expected items and item costs for a project.
Fee forecast	Enter the expected fees for a project.
On-account forecast	Enter the expected on-account transactions for a project.
Delete forecast	Delete a forecast model, or delete specific transaction types from a forecast model.
Copy from forecast	Copy all transaction types or specific transaction types from one model to another.
Copy forecasts to ledger	Copy all transaction types or specific transaction types from a forecast model to a budget model for the general ledger.
Adjustment	Adjust project transactions that have been posted to a time and material project or the fixed-price project, but that are not yet included in an invoice proposal. You can adjust a whole transaction on one adjustment line. You can also adjust part of the transaction by dividing the transaction into multiple lines.
Manage contract status	Open the Contract status form, where you can add and modify the details and billing rules for the contract, such as the percentage of work completed on a project or the number of units delivered for a project. Note In Microsoft Dynamics AX 2012 R3, if a milestone billing rule is associated with a contract, you can set the status of a milestone to complete in the Contract status form.
Accrue revenue	Open a menu that contains the following items: Time and material – Post accrued revenue transactions for a time and material project. Accrue subscription revenue – Post or reverse accrued revenue for fee transactions. You can post accrued revenue per period or per individual subscription.
Post costs	Move costs that are related to transactions that have been posted, but not invoiced, between Profit and loss accounts and Balance accounts.
Index subscription	Update the base price and indexes for subscriptions.
Change BLWI code	Change the Belgisch-Luxemburgs Wisselinstituut (BLWI) code. Note (BEL) This control is available only to legal entities whose primary address is in Belgium.
Invoice proposals	View, edit, and post invoice proposals for the current project contract.
Invoice journals	View historical information about invoicing.
On-account transactions	Create on-account transactions for the current project contract.
Request retained amount	Open the Request for customer retained amount form, where you can create an invoice proposal to request payment from a customer for amounts that were withheld by the customer until work on a project reached a specified stage of completion.
Item tasks	View item requirements, purchase requisitions, purchase orders, production orders, sales orders, requests for quotations, and sales and purchase agreements for a project.
Pending transactions	View project transactions that are pending.
Posted transactions	View project transactions that have been posted.
Service	Open a menu that contains the following items: Service agreements – View service agreements that are attached to the selected project contract. Service orders – View service orders that are attached to the selected project contract. Service subscriptions – View service subscriptions that are attached to the selected project contract.
Cases	View cases that are created for projects.
Project statements	View statements for a defined combination of project types and transaction types that are related to the selected project contract.
Invoice control	Calculate and display posted transactions types that are related to the selected project contract.
Cost control	Calculate and analyze the costs of a project or a set of projects that are related to the selected project contract.
Hour utilization	Calculate the rate of hour utilization for projects that are associated with the selected project contract.
Cash flow	Calculate forecasted and actual cash flow as it relates to the selected project contract.
Committed cost	View committed costs as they relate to the selected project contract.

Fields

Field	Description
Project contract ID	The identifier for the project contract.
Name	Enter the name of the project contract.
Sales currency	Select the currency code for the project contract. This currency is used as the sales currency for all projects that are attached to the current project contract. The sales currency is applied when hours, expenses, or fees are posted to a journal. The sales currency is also applied when sales orders and on-account transactions are registered.
Lock sales currency	Select this check box to indicate that journals must use the sales currency that is specified for this project contract.
Invoice frequency	Select the frequency with which the project is invoiced. The value that you select is used to calculate the invoice date for forecast transactions. The value is also used as a filter when invoices are generated.
Sales tax group	Select a sales tax group.
Price group	Enter the price group for the project contract.
Billing rule Note This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.	The identification number for the billing rule. The number is automatically assigned.
Billing rule type Note This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.	The type of billing rule that is represented by the billing rule line. Milestone – Creates an on-account invoice for the sales value of a milestone on a specified date. Multiple milestone dates can be set up for a project contract. Progress – Creates an invoice when a predetermined percentage of work is completed. Time and material – Creates an invoice for hours, expenses, and materials that are spent for a project. Fee – Creates an invoice for administrative fees based on a percentage of other costs on a project. A Fee type billing rule must be associated with another billing rule type. For example, a project contract has a Time and material billing rule. A fee billing rule can be created to calculate a fee that is equal to 10 percent of the sales value of actual Time and material transactions that are posted to the project. The total invoice amount is equal to the sales value of the actual costs plus the 10 percent fee. Unit of delivery – Creates an invoice when a unit of delivery is completed as specified in the contract.
Unit Note This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.	The appropriate unit of measure for the item. For example, if the project consists of a series of seminars, the unit of measure is a seminar. Note This field is enabled only for a Unit of delivery line type.
Quantity Note This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.	The number of units, such as hours, included in the billing rule. Note This field is enabled only for a Unit of delivery line type for a billing rule.
Unit sales price Note This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.	The sales price for each unit of delivery. Note This field is available only for a Unit of delivery line type for a billing rule.
Contract value Note This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.	The calculated total amount to include in customer invoices for the billing rule. This field is available only for a Progress or Unit of delivery line type for a billing rule.
Category Note This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.	The category to which the fee transactions are posted. Note This field is available only for a Progress, Fee, or Unit of delivery line type for a billing rule.
Fee percentage Note This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.	The percentage of the transaction amount to charge for management fees. Note This field is available only for a Fee line type for a billing rule.
Funding type	Select the type of funding that was received.
Customer	Select the identifier of the customer, organization, or grant that is serving as a funding source.
Grant customer	The organization that is the source of the grant.
Funding source ID	Enter an ID or name to help you identify this funding source when you set up funding rules and funding limit rules. The name or ID also identifies this funding source on reports.
Invoice address	Select the address to which project invoices are sent.
Language	Select the language that associated invoices are prepared in.
Customer payment retention terms	Select the customer payment retention terms that apply to the selected funding source. Note You can select customer payment retention terms only for a customer funding source.
Funding source	Select the name of the funding source for which you want to define a funding limit.
Project ID	Select the identifier of the project to which the funding rule or funding limit applies.
Activity number	Select the identifier of the activity to which the funding rule or funding limit applies.
Transaction type	Select the transaction type or types to which the funding rule or funding limit applies.
Category group	(Optional) Select a category group to which the funding rule or funding limit applies.
Category	If you specified a category group for the funding limit, select a category to which this funding rule or funding limit applies.
Worker	Select a worker to which this funding rule or funding limit applies.
Item number	Select an item number to which this funding rule or funding limit applies.
Amount	Enter the maximum amount that can be invoiced for the selected funding source for the selected funding limits line. Enter 0 (zero) to prevent transactions from being posted against the selected line.
Spent amount	Of the amount in the Amount field, the amount that has been allocated to date.
Priority	Enter a number to define the priority for applying the funding rule.
Project ID	(Optional) Specify the project that the selected funding rule is limited to.
Activity number	(Optional) Specify the activity that the selected funding rule is limited to.
Transaction type	Specify the transaction type or types that the selected funding rule is limited to.
Category group	(Optional) Specify the category group that the selected funding rule is limited to.
Category	(Optional) Specify the category that the selected funding rule is limited to.
Worker	(Optional) Specify the worker that the selected funding rule is limited to.
Item number	(Optional) Specify the item that the selected funding rule is limited to.
Start date	Enter a start date if you want the funding rule to apply only on or after this date.
End date	Enter an end date if you want the funding rule to apply only on or before this date.
Transaction code	Enter Intrastat information and information about list codes for invoices. An Intrastat declaration is the compulsory declaration of the movement of goods to or from other member states of the EU.
List code	The list code that is used in conjunction with the EU sales list.

See also

Invoicing

New project contract (form)

About invoicing fixed-price projects

About on-account invoicing

About project contract funding

Examples: Project contract funding

Billing rules (form)

Request for customer retained amount (form)

Contract status (form)

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).