Project groups (form)
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012
Click Project management and accounting > Setup > Posting > Project groups.
Use this form to create project groups and specify options for project groups.
Tasks that use this form
Set up a provision for foreseeable losses
Navigating the form
The following tables provide descriptions for the controls in this form.
Tabs
Tab |
Description |
---|---|
General |
Specify the search priority, Project or Category, for the ledger posting, and specify the line property of the selected project group. Also specify whether you want Microsoft Dynamics AX to check whether project budget is available before transactions are processed. |
Ledger |
Specify whether transactions are posted under Balance or Profit and loss. Also specify work in process (WIP) options for time and material projects. Note The No ledger and Never ledger options are available only for hourly journals. |
Estimate |
Set up options for estimates, the default cost template, and the default period code for Fixed-price projects. Also specify the categories to which estimate transactions are posted, and specify whether there is a provision for foreseeable losses for fixed-price projects and investment projects. Note Settings on this tab apply only to Fixed-price projects. |
Cost accounts |
Set the accounts that you want to use for this project group for cost-related posting types across all categories. Note The posting types that are listed on the Cost accounts tab correspond to the posting types that are listed on the Cost accounts tab in the Ledger posting setup form. |
Revenue accounts |
Set the accounts that you want to use for this project group for sales-related posting types across all categories. Note The posting types that are listed on the Revenue accounts tab correspond to the posting types that are listed on the Revenue accounts tab in the Ledger posting setup form. |
Buttons
Button |
Description |
---|---|
Setup |
Open a menu that contains the following items:
|
All projects |
Open the All projects list page, where you can view only the projects that are attached to the selected project group. |
Project control |
Open a submenu with the following items, so that you can calculate and analyze financial data for the selected project group:
Each form includes an option that you can use to export the calculated data to a PivotTable for Microsoft Excel. |
Fields
Field |
Description |
---|---|
Project group |
Enter a unique name for the project group. This name appears when you select the project group in project forms. |
Name |
Enter a descriptive name for the project group. |
Project type |
Select a project type. All projects that are associated with a specific project group must have the same project type. Parent projects do not have to be associated with the same project group or have the same project type as their subprojects. Note Depending on the project type that you select, some other fields on the form may be unavailable, or may contain default values that can’t be changed. |
Default line property |
Select the chargeable status of the line property that a project in this group is attached to by default. The statuses that your legal entity creates might have names such as Chargeable and Nonchargeable. |
(Ledger posting group) Search priority |
Specify whether the ledger posting is made according to the project settings or the category settings. When Microsoft Dynamics AX looks up accounts for ledger posting and searches for a match, this option specifies which attribute takes precedence. For example, if you select Project, the following lookup order is used:
|
(Line property group) Search priority |
Specify whether the posting of the line property is made according to the project settings or the category settings. |
Verify cost against remaining forecast |
Select the check box to indicate that Microsoft Dynamics AX must verify that sufficient forecasted funds exist for the associated project type before a transaction is posted. |
Post costs - hour |
Specify the types of ledger accounts that hourly costs are posted to when hour transactions are posted:
|
Post costs - expense |
Specify the types of ledger accounts that hourly costs are posted to when expense transactions are posted:
|
Post costs - item |
Specify the types of ledger accounts that item costs are posted to when item transactions are posted:
|
On-account invoicing |
Specify the ledger account to which on-account invoices are posted:
Important For fixed-price projects, the On-account invoicing field is available only after you select a revenue recognition accounting rule on the Estimate tab. |
Accrue revenue - hour |
Select the check box to indicate that temporary sales values are accrued on time and material projects when you post hour transactions. The accrued sales value is reversed at the time of invoicing. |
Accrue revenue - expense |
Select the check box to indicate that temporary sales values are accrued on time and material projects when you post expense transactions. The accrued sales value is reversed at the time of invoicing. |
Accrue revenue - item |
Select the check box to indicate that temporary sales values are accrued on time and material projects when you post item transactions. The accrued sales value is reversed at the time of invoicing. |
Accrue revenue - fee |
Select the check box to indicate that temporary sales values are accrued on time and material projects when you post revenue in journals. The accrued sales value is reversed at the time of invoicing. |
Revenue recognition accounting rule |
Select a revenue recognition accounting rule for a fixed-price project. When you are working with a large fixed-price project, you can apply revenue recognition accounting rules to recognize cost and revenue in profit and loss. The following two methods are available for revenue recognition:
|
Calculation method |
Select the method to use to calculate transaction sales amounts in projects that belong to this project group. Note This option applies only to Fixed-price projects. Select one of the following options:
|
Matching principle |
Specify how the value is calculated when the estimate is posted.
Note The Matching principle field is available only if Completed contract or Completed percentage is selected as the revenue recognition accounting rule. |
Sales value |
Select the category to which sales values are posted for estimate transactions. This field is available only for Fixed-price projects, and only if you select Sales value as the matching principle. |
Production |
Select the category to which production values are posted for estimate transactions. This field is available only for fixed-price projects, and only if you select Production + profit as the matching principle. |
Profit |
Select the category to which profit values are posted for estimate transactions. This field is available only for fixed-price projects, and only if you select Production + profit as the matching principle.. |
Accrued loss |
Select the expense category to which accrued losses are posted for estimate transactions. This field is available only for Fixed-price projects and only if you select Completed contract in the Revenue recognition accounting rule field and select the Foreseeable losses check box. |
Foreseeable losses |
A selected check box indicates that a loss is recognized immediately if the total estimated costs exceed either the contract value for a fixed-price project or the maximum capitalization limit for an investment project. |
Cost template |
Select a cost template for the selected project group. A cost template controls cost estimates for an estimate project. It also specifies how the percentage of completion is calculated in projects that are posted according to the percent-complete revenue recognition accounting rule. |
Period code |
Select the period code that specifies how frequently estimates are calculated for this project group. A period code can align with a fiscal calendar a frequency such as weekly, monthly or quarterly. It can also have no set limits. |
See also
About posting setup for project transactions
Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).