Subledger journal (form)

Article
05/05/2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use this form to preview the accounting entries of a document before it is journalized. The subledger journal entry is also available for viewing or editing after the document is journalized. If the subledger journal entry is incorrect, you must use the Accounting distributions form to correct the accounting distributions on the document.

Open this form from a free text invoice

Click Accounts receivable > Common > Free text invoices > All free text invoices.
Double-click the invoice that contains the line that has the subledger journal to view.
On the Action Pane, click Subledger journal.

Open this form from a vendor invoice

Click Accounts payable > Common > Vendor invoices > Pending vendor invoices.
Select the vendor invoice that contains the subledger journal to view.
On the Action Pane, click the Financials tab, and then click Subledger journal.

Open this form from a purchase order

The Subledger journal button is available for purchase orders only when the Enable encumbrance process check box in the General ledger parameters form is selected.

Click Accounts payable > Common > Purchase orders > All purchase orders.

–or–

Click Procurement and sourcing > Common > Purchase orders > All purchase orders.
Select the purchase order that contains the subledger journal to view.
On the Action Pane, click the Purchase tab, and then click Subledger journal.

Tasks that use this form

View subledger journals for free text invoices

View subledger journals for vendor invoices

View subledger journals for purchase orders

Navigating the form

The following table provides descriptions for the controls in this form.

Fields

Field	Description
Accounting event	Select an accounting event to view the subledger journal entries for that event.
Accounting date	The accounting date for the subledger journal account entries.
User	The ID of the user who created the business event.
Subledger journal	The number of the subledger journal.
Entry type	The type of entry for the subledger journal.
Posting type	The type of entry for the subledger journal account entry.
Ledger account	The ledger account for the subledger journal account entry.
Currency	The transaction currency for the subledger journal account entry.
Debit	The debit amount for the subledger journal account entry, in the transaction currency.
Credit	The credit amount for the subledger journal account entry, in the transaction currency.
Currency (Totals)	The accounting currency for the subledger journal totals.
Debit (Totals)	The total debit amount for the subledger journal account entry, in the accounting currency.
Credit (Totals)	The total credit amount for the subledger journal account entry, in the accounting currency.

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