Vendor Location Table
Specifies details about a purchasing situation if there are multiple locations in multiple states or provinces that a vendor might ship to. These differing locations make a difference in how sales tax is calculated and posted. This occurs when a vendor has a business presence in the state or province, but their business is not located in the state or province of your business. The Vendor Location table tracks whether the vendor has a business presence in a specific location, and if they do not, provides an alternative tax area code to use when calculating sales tax.
Additional Information
In the United States, when a vendor does not have a business presence in a state, then they will not collect sales tax. This is handled by clearing the Tax Liable field on the purchase document, and keeping the tax area code unchanged in case you need to calculate and post use tax.
In Canada, when a Canadian vendor does not have a business presence in your province, then they still could charge goods and services tax (GST) and harmonized sales tax (HST), even though they will not charge provincial sales tax (PST). In this case, an alternative Tax Area Code must be used.
The use of this table is optional. If a particular vendor or location combination is not entered into this table, it will be assumed that the vendor has a business presence in that location. In this case, the Tax Area Code in the location record is used.
List of Fields in the Table
To see the list of fields in this table, change to the Classic view. Choose the Choose View button in the upper-right corner, and then choose Classic.
| Field | Location |
|---|---|
| Vendor No. Field, Vendor Location Table | United States Local Functionality |
| Alt. Tax Area Code Field, Vendor Location Table | United States Local Functionality |
| Business Presence Field, Vendor Location Table | United States Local Functionality |
| Location Code Field, Vendor Location Table | United States Local Functionality |