How to: Post VAT Transactions

To post a VAT transaction after you have set up VAT, you must do the following:

• Calculate input VAT or Central Sales Tax (CST) in the purchase invoice. For more information, see How to: Calculate VAT for Purchase Documents.

• Calculate input deferred VAT in the purchase order.

• Calculate output VAT or CST in the sales invoice. For more information, see How to: Calculate VAT for Purchase Documents.

You can use the VAT adjustment journal to change or correct VAT transactions. For more information, see VAT Adjustment Journal Window.

You can use VAT settlement to set off input VAT with output VAT. You can also track input VAT that has been carried forward or refunded. For more information, see VAT Settlement Window.

To calculate and post input deferred VAT using a purchase order

1. In the Search box, enter Purchase Orders, and then choose the related link.

2. On the Home tab, choose New.

3. In the Purchase Order window, on the General FastTab, fill in the required fields as described in the following table.

   Field	Description
   No.	The purchase order number.
   Buy-from Vendor No.	The number for the vendor from whom the items are purchased.
   Structure	The structure defined for the VAT calculation.
   Posting Date	The purchase order posting date.
   Document Date	The purchase order document date.
   Vendor Invoice No.	The vendor invoice number.

4. On the Lines FastTab, fill in the required fields as described in the following table.

   Field	Description
   Type	Specify Item to indicate that the line contains an inventory item. In the Purchase Order window, select the item that is defined as Fixed Asset in the Item Card window. The tax group code is retrieved from the Item Card window, and the VAT is calculated from this information. For more information, see Fixed Asset Card Window and Item Card Window.
   No.	The item number.
   Location Code	The location code for the item.
   Quantity	The number of units.
   Direct Unit Cost Excl. VAT	The direct unit cost for the item on the line. After you enter this amount, the amount in the Line Amount Excl. VAT field is updated.

5. On the Shipping FastTab, in the Location Code field, select the location for the vendor.

6. On the Actions tab, in the Functions group, choose Calculate Structure Values.

7. To view the deferment schedule entries, on the Navigate tab, in the Order group, choose Deferment Schedule.

8. On the Actions tab, in the Posting group, choose Post.

9. In the dialog box, select one of the following options:

   • Receive

   • Invoice

   • Receive and Invoice

10. Choose the OK button.

To post a VAT adjustment journal

1. In the Search box, enter VAT Adjustment Journal, and then choose the related link.

2. In the General section, fill in the required fields as described in the following table.

   Field	Description
   Batch Name	The VAT adjustment journal batch name.
   VAT Entry No.	The VAT entry number from the detailed tax entries.
   Posting Date	The posting date.
   VAT Adjustment Type	The VAT adjustment type.
   Location Code	The location code for the VAT adjustment.
   Quantity to be Adjusted	The quantity to be adjusted.

3. On the Actions tab, in the Posting group, choose Post.

4. Choose the OK button.

To post a VAT settlement

1. In the Search box, enter VAT Settlement, and then choose the related link.

2. On the Home tab, choose New.

3. On the General FastTab, fill in the required fields as described in the following table.

   Field	Description
   State Code	The state code for the VAT settlement.
   Starting Date	The starting date for the VAT settlement. If the starting date does not fall one day after the previous settlement ending date, then an error message is displayed, asking you to define the starting date.
   Ending Date	The ending date for the VAT settlement.
   Document No.	The document number for the VAT settlement.
   Type	The VAT settlement type.
   Revision No.	The revision number for the VAT settlement.

4. On the VAT Settlement Subform FastTab, fill in the required fields as described in the following table.

   Field	Description
   Number	The serial number.
   Description	The VAT settlement description.
   Adjust	The amount to be adjusted.
   Amount	The VAT settlement amount.

5. On the Actions tab, in the Posting group, choose Post.

6. Choose the OK button.

See Also

Tasks

How to: Set Up VAT
How to: Set Up State Codes and Tax Identification Numbers for VAT

Concepts

VAT Overview

Other Resources

VAT Adjustment Journal Window
VAT Settlement Window
Purchase Header Table
Sales Header Table
Sales Invoice Header Table
Fixed Asset Card Window
Item Card Window