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How to: Remove UI Elements Using the AccessByPermission Property

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UI elements that are directly related to an object through the TableRelation or the CalcFormula property can be removed automatically according to the license file and/or user permissions. For more information, see How to: Specify When UI Elements Are Removed.

For UI elements that are not directly related to an object, you can use the AccessByPermission property to remove an element according to the user’s permission to a related object.

The AccessByPermission property sets a value for a table field or UI element that determines the permission mask for an object that a user must have to see and access the related page fields or UI element in the client. The UI element will be removed at runtime if the user does not have permissions to a certain object as specified in the Access By Permission window. For more information, see AccessByPermission Property.

To make full use of the LicenseFileAndUserPermissions option in the UI Elements Removal field, it is recommended that you assign the special permission set, FOUNDATION, along with the relevant permission sets that define which application objects the user will access.

Important

The majority of the permission sets that are provided with the CRONUS demonstration database cannot be combined with the FOUNDATION permission set to fully use the UI Elements Removal feature. You must first create or edit the relevant permission sets to avoid that the user is blocked from performing the involved tasks. You must first create or edit the relevant permission sets to avoid that the user is blocked from performing the involved tasks. For more information, see How to: Create or Modify Permission Sets. If you only use the LicenseFile option in the UI Elements Removal field, then you do not have to edit any permission sets as they will not affect which UI elements are removed.

To remove UI elements by using the AccessByPermission property

  1. In the Microsoft Dynamics NAV Development Environment, view the properties of a table field for which you want to remove its page control(s) or view the properties of a field, action, or part on a page object. For more information, see How to: View or Modify Properties on a Table or Field.

  2. For the AccessByPermission property, choose the AssistEdit button.

  3. In the Access By Permission window, fill the fields as described in the following table.

    Field Description

    Object Type

    Specify the type of object to which permission is required for the UI element to be visible.

    Object ID

    Specify the object to which permission is required for the UI element to be visible.

    Read

    Specify if Read permission is required for the UI element to be visible.

    Insert

    Specify if Insert permission is required for the UI element to be visible.

    Modify

    Specify if Modify permission is required for the UI element to be visible.

    Delete

    Specify if Delete permission is required for the UI element to be visible.

    Execute

    Specify if Execute permission is required for the UI element to be visible.

    Note

    When multiple permissions are selected, then one or another applies. For example, if you choose Insert and Modify, then the user must have either the Insert or the Modify permission to the object for the UI element to be visible.

  4. Save and compile the changes.

The UI element in question is now invisible to users who do not have the specified permissions to the object.

Important

If you defined the property for a table field, then all instances of the field on pages are removed from the user’s view. To override the property on an individual page field, delete the permission value after the = sign in the Value field. Do not delete the whole string as that will be replicated on the property of the table field.

Tip

When you configure user interfaces in Microsoft Dynamics NAV, you should make sure that the UI Elements Removal field is set to its default, LicenseFileAndUserPermissions, so that you only see the relevant UI elements in the Customize window. For more information, see Configure the User Interface. When you develop in Microsoft Dynamics NAV, you should make sure that the UI Elements Removal field is set to its default, None, to make sure that all UI elements are visible when you review your development in the UI.

Example: Remove the Unit Price field if the user does not have permission to the Sales Price table

  1. Open table 27, Item Card, in the Table Designer.

  2. View the properties of field 18, Unit Price.

  3. For the AccessByPermission property, choose the AssistEdit button in the Value field.

  4. In the Access By Permission window, fill the fields as described in the following table.

    Field Description

    Object Type

    TableData

    Object ID

    Sales Price

    Read

    Select

    Insert

    Select

    Modify

    Leave blank

    Delete

    Leave blank

    Execute

    Leave blank

  5. Close the Access By Permission window and save the changes on table 27.

All instances of the Unit Price field on pages are now removed if the user does have Read or Insert permission to the Sales Price table.

Important

If you defined the property for a table field, then all instances of the field on pages are removed. To override the property on an individual page field, delete the permission value after the = sign in the Value field. Do NOT delete the whole string as that will be replicated on the property of the table field.

See Also

Tasks

How to: Specify When UI Elements Are Removed
How to: Try Out the UI Elements Removal Feature Based on Demonstration Permission Sets
How to: Create or Modify Permission Sets
How to: Define Permissions for Users
How to: View or Modify Properties on a Table or Field

Reference

AccessByPermission Property
Access By Permission

Concepts

Removing Elements from the User Interface According to Permissions
Configuring Microsoft Dynamics NAV Server
Special Permission Sets
Properties