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How to: Account for the Cost to Dispose a Fixed Asset

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The maintenance on disposal feature allows you to account for the amount spent to dispose a fixed asset (FA) as an expense. You can post operations related to spending for the disposal of a fixed asset so that they will be reflected in the FA Write-Off Act forms.

Fixed asset expenses can be posted from general ledger journals, fixed asset journals, and purchase documents. This procedure shows how to post the expenses on a fixed asset disposal by using a general ledger journal.

The expenses on a fixed asset disposal are printed on the FA Write-Off FA-4 Report, and the FA Write-Off FA-4A report. This procedure shows how to print the Fixed Assets Write-Off Fixed Assets-4 report for the expenses on a fixed asset disposal.

To set up a maintenance code

  1. In the Search box, enter FA Setup, and then choose the related link.

  2. On the General FastTab of the Fixed Asset Setup window, fill in the On Disposal Maintenance Code field. If the maintenance code does not exist, you must create it in the Maintenance window.

  3. Choose the OK button.

To post expenses on a fixed asset disposal

  1. In the Search box, enter FA G/L Journals, and then choose the related link.

  2. In the Fixed Asset G/L Journal window, fill in the fields as described in the following table.

    Field Description

    Account Type

    Select Fixed Asset as the account type.

    Account No.

    Specifies the number of the fixed asset for disposal for which expenses are made.

    FA Posting Type

    Select Maintenance as the fixed asset posting type.

    Maintenance Code

    Specifies the maintenance code that was specified in the On Disposal Maintenance Code field of the Fixed Asset Setup window.

  3. Choose the OK button.

To print a report with expenses on a fixed asset disposal

  1. In the Search box, enter FA Writeoffs, and then choose the related link.

  2. In the FA Writeoff Act window, enter the expenses that are posted for the fixed asset.

  3. Choose the OK button.

  4. In the Search box, enter Assessed Tax Codes, and then choose the related link.

  5. On the Home tab, in the Process group, choose Print.

    If the expenses on the disposal are made in advance, they are displayed on the second page of the report.

    After the fixed asset write-off report is posted, it becomes the posted fixed asset write-off report. You can print the Fixed Assets Write-Off Fixed Asset-4A report in the Posted FA Reports window.

See Also

Reference

Calculate Assessed Tax
Assessed Tax Code

Other Resources

Fixed Asset Setup
Fixed Assets Accounting Setup
Fixed Asset Card