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How to: Print Account Book Reports

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Account book reports display all the general ledger entries created in a specific period. The two account book reports are:

  • Official Account Book report - Displays information for every general ledger entry, grouped by transaction.

  • Official Account Summarized Book report - Displays a summary of general entries, grouped by heading or posting accounts.

When sending these reports to the authorities or auditors, you can include additional pages that will precede your report. To do this, you need to manually set the report's first page number. For example, if you have three pages of information preceding your report, you can set the first page of the report to indicate that it is page 4.

To print an official account book report

  1. In the Search box, enter Account - Official Acc. Book, and then choose the related link.

  2. In the Options FastTab, fill in the fields as described in the following table.

    Field Description

    Closing Transaction Description

    Enter the description for the closing period transaction.

    Opening Transaction Description

    Enter the description for the opening period transaction.

    First Page

    Enter the number that you want to include on the first page of the report.

    Show Amounts in Add. Currency

    Select to show the report amounts in additional reporting currency (ACY).

  3. In the G\L Register FastTab, select appropriate filters.

  4. Choose the Print button to print the report or choose the Preview button to view it on the screen.

To print an official account summarized book report

  1. In the Search box, enter Official Acc.Summarized Book, and then choose the related link.

  2. In the Options FastTab, fill in the fields as described in the following table.

    Field Description

    From Date

    Enter the start date of the report.

    To Date

    Enter the end date of the report.

    Include Closing Entries

    Select to include the closing entries in the report.

    Show Amounts In Add Currency

    Select to show the report amounts in additional reporting currency (ACY).

    First page

    Enter the number that you want to include on the first page of the report.

    Account Type

    Select Posting or Heading. Posting implies that entries can be posted to the account, and Heading implies that entries cannot be posted to the account.

  3. Choose the Print button to print the report or choose the Preview button to view it on the screen.

See Also

Reference

Account - Official Acc. Book
Official Acc.Summarized Book

Concepts

Spain Local Functionality