Create a Managed Default Folder
Applies to: Exchange Server 2010
Use the New Managed Default Folder wizard to create new managed default folders for messaging records management (MRM). A managed default folder is a mailbox folder (such as the Inbox folder) that appears in Office Outlook 2007 by default and to which MRM has been applied. The retention and journaling of messages in managed default folders are controlled by managed content settings that are applied to the folder
Note
Additional steps are necessary to deploy new managed folders. You can perform these steps by using other wizards in the Exchange Management Console or cmdlets in the Exchange Management Shell. For example, you can use the New Managed Content Settings wizard or the New-ManagedContentSettings cmdlet to create managed content settings for managed default folders. These settings control how the messages in the folder are handled. For more information about the steps required to fully implement managed folders, see Deploying Managed Folders.
Looking for other management tasks related to managed folders? Check out Deploying Managed Folders.
What Do You Want to Do?
- Use the EMC to create a managed default folder
- Use the Shell to create a managed default folder
Use the EMC to create a managed default folder
You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Messaging records management" entry in the Messaging Policy and Compliance Permissions topic.
- In the console tree, expand the forest you want, and then navigate to Organization Configuration > Mailbox
- In the action pane, click New Managed Default Folder.
- On the New Managed Default Folder page, complete the following fields.
- Name Use this box to type a name for the managed default folder. This is the name of the managed folder object in Active Directory. It doesn't change the default folder name in users' mailboxes. (The standard name of the default folder, such as Inbox, appears in users' mailboxes.) This name can be up to 65 characters in length.
- Default Folder Type Use this list to select the type of default folder that you want to create (for example, Inbox).
- Display the following comment when the folder is viewed in Outlook Use this box to type a comment that will be displayed to the user in Outlook. For example, to alert users that MRM is enabled on the folder, you could type the following message: "Messages are removed from this folder after 120 days." The maximum length of this comment is 255 characters. To configure localized comments, use the Set-ManagedFolder cmdlet.
- Do not allow users to minimize this comment in Outlook Select this check box to prevent Outlook users from minimizing the comment that you entered in the preceding box.
- On the Completion page, review the following, and then click Finish to close the wizard:
- A status of Completed indicates that the wizard completed the task successfully.
- A status of Failed indicates that the task wasn't completed. If the task fails, review the summary for an explanation, and then click Back to make any configuration changes.
- Click Finish to close the wizard.
Use the Shell to create a managed default folder
You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Messaging records management" entry in the Messaging Policy and Compliance Permissions topic.
This example creates a managed default folder Corp-VPs-Inbox of type Inbox. The comment 'Messages are removed from the Inbox folder after 120 days ' will be displayed in supported clients, and users will be unable to minimize the comment in Outlook 2007.
New-ManagedFolder -Name 'Corp-VPs-Inbox' -DefaultFolderType Inbox -Comment 'Messages are removed from the Inbox folder after 120 days' -MustDisplayComment $true
For detailed syntax and parameter information, see New-ManagedFolder.