How to Provision Recipients for Offline Address Book Downloads

  • Article

Microsoft Exchange Server 2007 will reach end of support on April 11, 2017. To stay supported, you will need to upgrade. For more information, see Resources to help you upgrade your Office 2007 servers and clients.

 

Applies to: Exchange Server 2007, Exchange Server 2007 SP1, Exchange Server 2007 SP2, Exchange Server 2007 SP3

This topic explains how to use the Exchange Management Console or the Exchange Management Shell to provision recipients for offline address book (OAB) downloads.

If you use multiple OABs in your organization, you must determine which users download which OABs. There are three ways to specify which recipients download which OABs:

  • Per-Mailbox Database   By using the Exchange Management Console or the Exchange Management Shell, you can specify the public folder database and the OAB that recipients download by linking the OAB to the mailbox database. For more information about mailbox databases, see Managing Storage Groups and Databases.

  • Per-Recipient   By using the Set-Mailbox cmdlet in the Exchange Management Shell, you can specify which OAB recipients will download by linking the OAB to the recipient's mailbox. You cannot specify the public folder database at the per-recipient level. For more information about how to create a mailbox, see How to Create a Mailbox for a New User.

    Note

    You cannot use the Exchange Management Console for this task. You must use the Set-Mailbox cmdlet in the Exchange Management Shell.

  • **Per Multiple Recipients **  By using a pipelined command in the Exchange Management Shell, you can specify multiple OAB recipients to download a specific OAB based on common attributes.

Before You Begin

To specify the mailbox database as the method for provisioning recipients for OAB downloads, the account you use must be delegated the following:

  • Exchange Organization Administrator Administrator role

To use the Set-Mailbox cmdlet to specify which OAB recipients will download by linking the OAB to the recipient's mailbox, the account you use must be delegated the following:

  • Exchange Recipient Administrator role

For more information about permissions, delegating roles, and the rights that are required to administer Microsoft Exchange Server 2007, see Permission Considerations.

Procedure

To use the Exchange Management Console to specify the public folder database and the OAB that recipients download by linking the OAB to the mailbox database

  1. Start the Exchange Management Console.

  2. In the console tree, expand Server Configuration, and then click Mailbox.

  3. In the result pane, select the server that contains the mailbox database you want.

  4. In the work pane, expand the storage group that contains the mailbox database, and then click the database name.

  5. In the action pane, click Properties.

  6. In <Mailbox Database Name> Properties, click the Client Settings tab, and then use the following boxes to select the default public folder database or OAB for the mailbox database:

    • Default public folder database   This box displays the location of the default public folder database. The public folder database stores public folder data, and OAB and free/busy information for Microsoft Office Outlook 2003 and earlier versions. To change the location of the default public folder database, click Browse.

    • Offline address book   This box displays the location of the OAB that this database will use as the default OAB for Office Outlook 2007. To change the OAB, click Browse.

  7. Click Apply to save your changes without closing, or click OK to save your changes and close <Mailbox Database Name> Properties.

To use the Exchange Management Shell to specify the public folder database and the OAB that recipients download by linking the OAB to the mailbox database

  • Run the following command:

    Set-MailboxDatabase -Identity <DatabaseIdParameter> -OfflineAddressBook <OfflineAddressBookIdParameter> -PublicFolderDatabase <DatabaseIdParameter>

    For example, to set up the Web-based distribution of an OAB named My OAB for the default mailbox database, run the following command:

    Set-MailboxDatabase -Identity "Mailbox Database" -OfflineAddressBook "My OAB"

To use the Exchange Management Shell to specify which OAB recipients will download by linking the OAB to the recipient's mailbox

  • Run the following command:

    Set-Mailbox -Identity <MailboxIDParameter> -OfflineAddressBook <OfflineAddressBookIdParameter>

    Note

    The Identity parameter identifies the mailbox and can take the following values: GUID, ADObjectID, distinguished name (DN), domain\account, user principal name (UPN), LegacyExchangeDN, SmtpAddress, and alias.

    For example, to specify My OAB as the OAB for a user by using the user's alias Kim, run the following command:

    Set-Mailbox -Identity Kim -OfflineAddressBook "My OAB"

To use the Exchange Management Shell to use a recipient filter to specify the offline address book for multiple recipients

  • Run the following command:

    Get-User -Filter <String> | Set-Mailbox -OfflineAddressBook <OfflineAddressBookIdParameter>

    For example, to specify the OAB for all of the user mailboxes in the United States for the Contoso company, run the following command:

    Get-User -ResultSize Unlimited -Filter { Company -eq "Contoso" -and RecipientType -eq "UserMailbox" } | Where { $_.CountryOrRegion -eq "United States"} | Set-Mailbox -OfflineAddressBook "Contoso United States"

    Note

    For more information about using filters to limit the scope of a command, see Creating Filters in Recipient Commands.

For detailed syntax and parameter information, see the Set-Mailbox reference topic.

For More Information

To learn more about OABs, see Understanding Offline Address Books.

For more information about managing OABs, see Managing Offline Address Books.