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How to Create Public Folders

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Microsoft Exchange Server 2007 will reach end of support on April 11, 2017. To stay supported, you will need to upgrade. For more information, see Resources to help you upgrade your Office 2007 servers and clients.

 

Applies to: Exchange Server 2007, Exchange Server 2007 SP1, Exchange Server 2007 SP2, Exchange Server 2007 SP3

This topic explains how to use the Exchange Management Console or the Exchange Management Shell to create new public folders. When you create a new public folder, the only required attribute is the folder name. After the folder has been created, you can edit the public folder to configure other folder properties. For more information about how to configure public folder settings, see How to View or Configure the Settings of Public Folders.

Note

You can also create public folders by using a client program such as Microsoft Outlook. To create public folders in Outlook, in the navigation pane, right-click Public Folder, and then click New Folder.

By default, a public folder inherits the settings of its parent folder, including the permissions settings. To modify the settings of a public folder, use the Exchange Management Console or the Set-PublicFolder cmdlet. For more information about the Set-PublicFolder cmdlet, see Set-PublicFolder. For more information about how to modify public folder permissions, see Configuring Public Folder Permissions.

Before You Begin

Before you perform the following procedure, you must perform the actions in one of the following sections based on whether you are working with the release to manufacturing (RTM) version of Microsoft Exchange Server 2007 or Exchange 2007 Service Pack 1 (SP1).

For more information about permissions, delegating roles, and the rights that are required to administer Exchange 2007, see Permission Considerations.

Permissions and Prerequisites for Exchange 2007 SP1

To perform this procedure, the account you use must be delegated the following:

  • Exchange Public Folder Administrator role and local Administrators group for the target server

Permissions and Prerequisites for the RTM Version of Exchange 2007

To perform the following procedure in the RTM version of Exchange 2007, the account you use must be delegated the following:

  • Exchange Server Administrator role and local Administrators group for the target server

Also, before you perform this procedure, be aware that in the RTM version of Exchange 2007, you can manage public folders only in the Exchange Management Shell. You cannot use the Exchange Management Console.

Procedure

Exchange 2007 SP1

To use the Exchange Management Console to create a public folder

  1. Start the Exchange Management Console.

  2. In the console tree, click Toolbox.

  3. In the result pane, click Public Folder Management Console, and then in the action pane, click Open Tool. The Public Folder Management Console appears.

  4. In the public folder tree, click or expand Default Public Folders, and then select the folder in which you want to create a public folder.

  5. In the action pane, click New Public Folder. The New Public Folder wizard appears.

  6. On the New Public Folder page, in the Name field, type the name of the new public folder.

  7. In the Path field, verify the path to the public folder that you are creating.

  8. Click New to create the public folder.

  9. On the Completion page, the Summary states whether the public folder was successfully created. The summary also displays the Exchange Management Shell command that was used to create the public folder.

  10. Click Finish.

To use the Exchange Management Shell to create a new public folder

  • To create a new public folder in the root of the public folder tree on the closest Mailbox server that has a public folder database, run the following command.

    New-PublicFolder -Name "My Public Folder"

    Note

    If you do not specify a server, the cmdlet checks if the local server is an Exchange 2007 Mailbox server that has a public folder database. If it is, the public folder is created locally. If it is not, Exchange finds the closest (by site cost) Exchange 2007 Mailbox server that has a public folder database on which to create the public folder.

  • To create a new public folder named Pending in an existing public folder named Legal on the Mailbox server named My Server, run the following command.

    New-PublicFolder -Name "Pending" -Path \Legal -Server "My Server"

For detailed syntax and parameter information, see the New-PublicFolder reference topic.

Exchange Server RTM

To use the Exchange Management Shell to create a new public folder

  • To create a new public folder in the root of the public folder tree on the closest mailbox server that has a public folder database, run the following command.

    New-PublicFolder -Name "My Public Folder"

    Note

    If you do not specify a server, the cmdlet checks if the local server is an Exchange 2007 Mailbox server that has a public folder database. If it is, the public folder is created locally. If it is not, Exchange finds the closest (by site cost) Exchange 2007 Mailbox server that has a public folder database on which to create the public folder.

  • To create a new public folder named Pending in an existing public folder named Legal on the Mailbox server named My Server, run the following command.

    New-PublicFolder -Name "Pending" -Path \Legal -Server "My Server"

For detailed syntax and parameter information, see the New-PublicFolder (RTM) reference topic.

For More Information

To learn more about public folders, see Understanding Public Folders.

For more information about managing public folders, see Managing Public Folders.

For more information about using the Exchange Management Shell, see Using the Exchange Management Shell.