Managing Journal Rules

Microsoft Exchange Server 2007 will reach end of support on April 11, 2017. To stay supported, you will need to upgrade. For more information, see Resources to help you upgrade your Office 2007 servers and clients.


Applies to: Exchange Server 2007, Exchange Server 2007 SP1, Exchange Server 2007 SP2, Exchange Server 2007 SP3

Microsoft Exchange Server 2007 lets you record all e-mail messages that pass through computers that have the Hub Transport server role installed. This process, which is called journaling, is required by many companies because of legal and regulatory requirements. Journaling in Exchange Server 2007 is designed to let you to feed messaging data into a larger journaling solution and, at the same time, minimize overhead.

The following types of journaling are available in Exchange 2007:

  • Standard journaling   Standard journaling enables the Journaling agent in Exchange 2007 to journal all messages sent to and from recipients and senders that are located on a specific mailbox database on a computer running the Mailbox server role. Standard journaling is also called per-mailbox database journaling.

  • Premium journaling   Premium journaling enables the Journaling agent in Exchange 2007 to use rules that you can configure to match the specific needs of your organization. You can create journal rules for a single mailbox recipient or for entire groups within your organization. Premium journaling is also called per-recipient journaling.


    You must have an Exchange Enterprise Client Access License (CAL) to use premium journaling.

Journaled messages are wrapped in journaling envelopes that contain detailed information about who the message was addressed to, who the message was from, the subject of the message, and other useful information.

The journaling mailbox can be a valid Simple Mail Transfer Protocol (SMTP) address. By specifying an SMTP address, you can store journaled messages in Microsoft Exchange, in a Microsoft Windows SharePoint Services site, or in other message archival solutions.

For more information about the Journaling agent, see Overview of Journaling.

If you have added Exchange 2007 to an existing Microsoft Exchange Server 2003 organization and you have implemented or want to implement journaling, see Understanding Journaling in a Mixed Exchange 2003 and Exchange 2007 Environment.

For information about what to consider when you are working with journal reports, see Understanding How to Manage Journal Reports and Protecting Journal Reports.

For more information about how to administer and configure standard journaling, see the following topics:

For more information about how to administer and configure premium journaling, see the following topics:

For more information about how to administer and configure journaling mailboxes, see the following topics:

Using Exchange Hosted Services

Journaling is enhanced by or is also available as a service from Microsoft Exchange Hosted Services. Exchange Hosted Services is a set of four distinct hosted services:

  • Hosted Filtering, which helps organizations protect themselves from e-mail-borne malware

  • Hosted Archive, which helps them satisfy retention requirements for compliance

  • Hosted Encryption, which helps them encrypt data to preserve confidentiality

  • Hosted Continuity, which helps them preserve access to e-mail during and after emergency situations

These services integrate with any on-premise Exchange servers that are managed in-house or Hosted Exchange e-mail services that are offered through service providers. For more information about Exchange Hosted Services, see Microsoft Exchange Hosted Services.