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Customize the Response Message for Resource Scheduling

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Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

You can create a custom response message that's included in the Accept, Decline, or Acknowledge messages sent back to a meeting organizer.

Looking for other management tasks related to resource mailboxes? Check out Managing Resource Mailboxes and Scheduling.

Use the EMC to customize the response message

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Resource Mailbox Configuration Permissions" section in the Mailbox Permissions topic.

  1. In the console tree, navigate to Recipient Configuration > Mailbox.

  2. In the result pane, select the resource mailbox you want to configure.

  3. In the action pane, under the name of the resource mailbox, click Properties.

  4. In <Resource Mailbox Name> Properties, click the Resource Information tab.

  5. Select the Add additional text check box to customize the message the requester receives when the meeting has been accepted, declined, or acknowledged. In the Additional Text field, type the custom message. For example, type All requests for Car 54 are subject to approval.

Use the Shell to customize the response message

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Resource Mailbox Configuration Permissions" section in the Mailbox Permissions topic.

This example sends a response message for all requests made to the equipment mailbox for Car 54.

Set-CalendarProcessing -Identity "Car 54" -AddAdditionalResponse:$true  -AdditionalResponse:"All requests for Car 54 are subject to approval."

For detailed syntax and parameter information, see Set-CalendarProcessing.

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