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Create a hyperlink that creates an e-mail message when clicked

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This content is no longer actively maintained. It is provided as is, for anyone who may still be using these technologies, with no warranties or claims of accuracy with regard to the most recent product version or service release.

  1. Open a form in Design view, a report in Design view, or a data access page in Design view.

  2. On the Insert menu, click Hyperlink.

  3. In the Insert Hyperlink dialog box, click E-mail address under Link to.

  4. In the Text to display box, type the text that you want displayed in the field or text box. If you leave the box blank, then Microsoft Access will use the e-mail address as the display text.

  5. Click ScreenTip, and type the text that you want to appear when the mouse pointer hovers over the hyperlink. If you leave the ScreenTip text box blank, then Microsoft Access will display the e-mail address as the ScreenTip.

  6. In the E-mail address box, type an e-mail address. Or select an address from the Recently used e-mail addresses list.

  7. In the Subject box, type the information that you want to appear in the Subject field of the e-mail message.

    Note   Some Web browsers and e-mail programs might not recognize the subject line.

  8. Click OK.

    On a data access page, Microsoft Access adds the hyperlink in a hyperlink control. In a form or report, it adds the hyperlink in a label. To test the link on a page, switch to Page view and click the hyperlink. To test the link in a form or report, right-click the label, point to Hyperlink on the shortcut menu, and then click Open. Microsoft Access opens your mail program and creates a new message, with the address and subject filled in.