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Create a security user account

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This content is no longer actively maintained. It is provided as is, for anyone who may still be using these technologies, with no warranties or claims of accuracy with regard to the most recent product version or service release.

To complete this procedure, you must be logged on as a member of the Admins group.

  1. Start Microsoft Access by using the workgroup in which you want to use the account.

Important The accounts you create for users must be stored in the workgroup information file that those users will use. If you're using a different workgroup to create the database, change your workgroup before creating the accounts.

For information on joining an existing workgroup, click [aa831327(v=office.10).md](aa831327\(v=office.10\).md). For information on creating a new workgroup information file, click [aa218017(v=office.10).md](aa218017\(v=office.10\).md).

  1. Open a database.

  2. On the Tools menu, point to Security, and then click User And Group Accounts.

  3. On the Users tab, click New.

  4. In the New User/Group dialog box, type the name of the new account and a personal ID (PID), and then click OK to create the new account, which is automatically added to the

    User names can range from 1 to 20 characters, and can include alphabetic characters, accented characters, numbers, spaces, and symbols, with the following exceptions:

    • The characters " \ [ ] : | < > + = ; , . ? *

    • Leading spaces

    • Control characters (ASCII 10 through ASCII 31)

Caution Be sure to write down the exact account name and PID, including whether letters are uppercase or lowercase, and keep them in a secure place. If you ever have to re-create an account that has been deleted or created in a different workgroup, you must supply the same name and PID entries. If you forget or lose these entries, you can't recover them.

Notes

  • The PID entered in step 5 is not a password. Microsoft Access uses the PID and the user name as seeds for an encryption algorithm to generate a secure identifier for the user account. For information on creating passwords, click aa831072(v=office.10).md.

  • It is usually easier to manage security if you organize users into groups, and then assign permissions to groups rather than to individual users.