Set or remove permissions for a printer

Applies To: Windows Server 2003, Windows Server 2003 R2, Windows Server 2003 with SP1, Windows Server 2003 with SP2

To set or remove permissions for a printer

  1. Open Printers and Faxes.

  2. Right-click the printer for which you want to set permissions, click Properties, and then click the Security tab.

  3. Do one of the following:

    • To change or remove permissions from an existing user or group, click the name of the user or group.

    • To set up permissions for a new user or group, click Add. In Select Users, Computers, or Groups, type the name of the user or group you want to set permissions for, and then click OK to close the dialog box.

  4. In Permissions, click Allow or Deny for each permission you want to allow or deny, if necessary. Or, to remove the user or group from the permissions list, click Remove.


  • To change device settings, you must have the Manage Printers permission. For information about printing security permissions, see Related Topics.

  • To open Printers and Faxes, click Start, and then click Printers and Faxes.

  • To view or change the underlying permissions that make up Print, Manage Printers, and Manage Documents, click the Advanced button.

  • A printer must be shared in order for the permission settings to affect the users and groups listed.

  • You can also view the permissions assigned to you by clicking the group you belong to on the Security tab. For information on finding out what group you belong to, see Related Topics.

Information about functional differences

  • Your server might function differently based on the version and edition of the operating system that is installed, your account permissions, and your menu settings. For more information, see Viewing Help on the Web.

See Also


Share your printer
Identify members of a local group
Assigning printer permissions