What is the SharePoint Admin Agent?

The SharePoint Admin Agent is an AI-powered governance experience that helps your administrators assess and remediate content-related risks across your SharePoint and OneDrive environments. Instead of running reports manually, use natural language queries to investigate tenant-level conditions and take guided remediation actions.

Microsoft 365 Copilot (Copilot) and Agents work best when SharePoint and OneDrive content is well-governed, relevant, and securely accessible. The SharePoint Admin Agent helps by enabling your administrators to move quickly from assessment to action using a conversational interface. It analyzes data drawn from SharePoint and SharePoint Advanced Management (SAM) to provide contextual insights aligned to governance priorities, such as:

• Managing content sprawl
• Managing the content lifecycle
• Preventing oversharing in search and AI responses
• Managing permissions and access to content and sites

How the SharePoint Admin Agent helps with content governance

Use the SharePoint Admin Agent to get started with these important content governance tasks:

• Assess whether your organization is ready for Copilot with content management assessment capabilities
• Control your content structure with catalog management capabilities
• Manage the content lifecycle with site lifecycle management policies, such as the site ownership policy, inactive sites policy, and site attestations, and archive stale content using Microsoft 365 Archive
• Prevent accidental oversharing with data access governance reports and policies
• Control access to content with reports, site access reviews, and policies like Conditional Access, restricted access control, and restricted content discovery
• Implement content resilience with Baseline Security Mode settings, Microsoft 365 Backup, and version history

How to open the SharePoint Admin Agent

Open the SharePoint Admin Agent in Microsoft 365 Copilot, the SharePoint admin center, or Microsoft Teams.

SharePoint Admin Agent in Agents in Microsoft 365 Copilot:

In the Microsoft 365 Copilot app, expand Agents, and search for the SharePoint Admin Agent.

Copilot in the SharePoint admin center:

In the SharePoint admin center, select the Copilot button.

SharePoint Admin Agent in Microsoft Teams:

In Microsoft Teams, select Apps, and then search for SharePoint Admin Agent.

Get started with example prompts

To help you get started, the SharePoint Admin Agent suggests prompts that you can try in your environment.

Here are some more example prompts:

• Show me how my content is distributed across my tenant

• Show me storage information. Include my storage quota, storage used, and site counts

• Identify sites with low activity by department

• Which sites are overshared and what are the risk levels for these sites?

• Give me details about Teams-connected sites that are overshared

• Show me a list of the top 10 agents that are accessing my SharePoint and OneDrive content

• Is Baseline Security Mode enabled in my tenant?

• What recovery options are available for my SharePoint and OneDrive sites?

• Show me users whose OneDrive libraries need to be moved to another location
  (If you're a multi-geo organization)

As you submit a question, the SharePoint Admin Agent responds by gathering the relevant data and reports, offering analysis and recommendations, and suggesting other prompts. You can choose appropriate next steps from there.

SharePoint Admin Agent prerequisites

SAM capabilities

Make sure SAM capabilities, including catalog management, are set up and configured. See Get ready for Microsoft 365 Copilot and Agents with SharePoint Advanced Management.

License requirements

Your organization needs to have the right licenses and meet certain administrative permissions or roles to use the feature described in this article.

First, your organization must have one of the following licenses:

• Office 365 E3, E5, or A5
• Microsoft 365 E1, E3, E5, or A5

Additionally, you need to have a Microsoft 365 Copilot license.

Note

At least one user in your organization must be assigned a Copilot license (this user doesn't need to be a SharePoint administrator). If your organization has a Copilot license and at least one person in your organization is assigned a Copilot license, SharePoint administrators automatically gain access to the SharePoint Advanced Management features needed for Copilot deployment.

Administrator requirements

You must be a SharePoint administrator or have equivalent permissions.

SharePoint Advanced Management Administrator role

To use the SharePoint Advanced Management agent, you must have the SharePoint Advanced Management Administrator role assigned in Microsoft Entra ID.