SharePoint Modernization scanner reports: Workflow reports
Note
Assessing your workflow 2013 usage should be done using the Microsoft 365 Assessment tool
Excel dashboard
Understanding the ModernizationWorkflowScanResults.csv file
This report contains the following columns:
| Column | Description |
|---|---|
| Site Collection Url | Url of the scanned site collection. |
| SiteUrl | Url of the scanned web. |
| Definition Name | The name of the workflow definition. |
| Migration to Flow recommended | Indicates whether this workflow is a good candidate for Microsoft Flow migration. The used criteria are: it's not an OOB workflow, it has subscriptions and it's enabled. |
| Version | The workflow version (2010 or 2013). |
| Scope | Workflows are either connected to a site, list or content type. |
| Has subscriptions | Is this workflow being used or is it just defined. |
| Enabled | Is the workflow enabled. |
| Is OOB | Is this one of the OOB workflows that SharePoint Online has. (OOB workflows are never analyzed) |
| List Title | If the workflow is scoped to a list this contains the title of that list. |
| List Url | If the workflow is scoped to a list this contains the url of that list. |
| List Id | If the workflow is scoped to a list this contains the id of that list. |
| ContentType Name | If the workflow is scoped to a content type this contains the name of that content type. |
| ContentType Id | If the workflow is scoped to a content type this contains the id of that content type. |
| Restricted To | 2013 workflows can be restricted to be used exclusively for lists or sites, which is indicated in tis column. |
| Definition description | Workflow definition description. |
| Definition Id | Workflow definition id. |
| Subscription Name | Name of the subscription created for this workflow. |
| Subscription Id | Id of the subscription created for this workflow. |
| Definition Changed On | When was this workflow definition last changed. |
| Subscription Changed On | When was the workflow subscription last changed. (only when used with the WorkflowWithDetailsOnly or Full mode) |
| Action Count | Number of actions detected in this workflow. (only when used with the WorkflowWithDetailsOnly or Full mode |
| Used Actions | List of the unique actions used in this workflow. (only when used with the WorkflowWithDetailsOnly or Full mode |
| Used Triggers | List of the workflow triggers that trigger this workflow to start. (only when used with the WorkflowWithDetailsOnly or Full mode |
| Flow upgradability | % indicating how well the detected actions are upgradable to Microsoft Flow. (only when used with the WorkflowWithDetailsOnly or Full mode |
| Incompatible Action Count | Number of actions that are not compatible with Microsoft Flow. (only when used with the WorkflowWithDetailsOnly or Full mode |
| Incompatible Actions | List of unique actions which are not compatible with Microsoft Flow. (only when used with the WorkflowWithDetailsOnly or Full mode |
| Change Year | Year of last workflow definition change. (only when used with the WorkflowWithDetailsOnly or Full mode |
| Change Quarter | Quarter of last workflow definition change. (only when used with the WorkflowWithDetailsOnly or Full mode |
| Change Month | Month of last workflow definition change. (only when used with the WorkflowWithDetailsOnly or Full mode |
Key takeaways from this report
Load the ModernizationWorkflowScanResults.csv into Microsoft Excel and use below filters to analyze the received data
| Filter | Takeaway |
|---|---|
| No filter | Understand used workflows. |
| Migration to Flow recommended = TRUE | Filter on "Migration to Flow recommended" workflows as these are good candidates to migrate to Microsoft Flow. |
| Change Year < this year - 2 | These workflows have not been touched for a long time...evaluate whether they're still business relevant. |
| Flow upgradability < 100 | Workflows which are using actions that are not 100% compatible with Microsoft Flow |