Overview of the LGBTQ+ Employee Resource Group site template
Use the LGBTQ+ Employee Resource Group site template to quickly create a communication site from the SharePoint look book to uplift employee resource groups, support the career growth of people in your organization, and to help advance equality and allyship for all.
This template features content focused on an LGBTQ+ employee resource group but can be adapted to fit a variety of other employee groups at your organization.
The LGBTQ+ Employee Resource Group site features:
- Home page with a unique theme: The site’s landing page features Pride branding, inclusive content, and example news posts and events.
- Page template: Use the page template to create news posts and additional pages for the site.
- Pre-populated content and web parts: Includes inspirational and inclusive content to make customizing the site easier.
- Easy provisioning: Provision the LGBTQ+ Employee Resource Group site from the SharePoint lookbook with just a few steps.
- Mobile ready: The LGBTQ+ Employee Resource Group site can be easily accessed on a mobile device when you get the SharePoint mobile app.
How to get the LGBTQ+ Employee Resource Group site:
|Step 1: Provision||Step 2: Customize||Step 3: Share|
|Provision the site from the SharePoint look book||Follow guidance here to customize the site||Share the site with the rest of your organization|
Step 1: Provision the site
- Go to the LGBTQ+ Employee Resource Group template page.
- Select Add to your tenant. If you are not signed into to your tenant, the SharePoint look book will ask for your site collection admin credentials.
- From the permissions requested dialog box, select Consent on behalf of your organization and then select Accept.
The provisioning service requires these permissions to provision the site template. There is no overall impact on your tenant, and these permissions are used for the solution installation. You must accept these permissions to proceed with the installation.
- Complete the fields on the provisioning information page as appropriate for your installation. At a minimum, enter the email address where you wish to get notifications about the provisioning process and the URL prefix for your site to be provisioned to.
- Select Provision when ready to install the site into your tenant environment.
- The provisioning process will take up to 20 minutes.
- You will be notified via email (to the notification email address you entered on the Provisioning page) when the site is ready for access.
Next, add owners to the site
As the site collection admin, you may not be the person customizing the site, so you'll need to assign a few site owners. Owners have administrative privileges on the site so they can modify site pages, content, and branding.
- Select Share in the right-hand corner of the site.
- Add users, Microsoft 365 Groups, or security groups to give them access to the site.
- Assign users as a Site owner to allow permission to customize the site.
- Include the site URL in the Share message, and then select Share.
Step 2: Customize the site
After the site has been provisioned and site owners have been added, it's time to customize the site to make it your own. Customize the site’s look, navigation, and content like news posts and events.
Start by signing into Microsoft 365 and navigating to the site:
- Open your web browser and navigate to office.com or your organization’s sign-in location.
- Sign in with your username and password.
- Navigate to the site's location using the URL supplied by your site collection admin, or select SharePoint from the Microsoft 365 home page, and then select the site.
Next, explore pre-populated content:
- Home page – The landing page features a unique theme, colorful images, and more inspirational content that is relevant and engaging. Content here is inspired by an LGBTQ+ employee resource group but can be adapted to other types of groups. Customize the Text, News, Events, and Quick Links web parts to make this site your own.
- Page template – A page template with a unique theme can be found in the site’s contents to help create news posts and pages for the site more quickly.
- News web part – Pre-populated news posts were created using the page template.
- Events web part – Pre-populated events from different employee resource groups highlight more opportunities to learn and practice allyship.
Then, customize the site:
Add your organization’s logo and review more site design details: Edit the look of your SharePoint sites to align with your organization's brand. Customize the site display name, logo, header layout, navigation style, and more in the Change the look panel.
Customize the site’s navigation: Edit site navigation to include links to other relevant resources. Learn how to edit site navigation. Start by selecting Edit next to the navigation panel to start editing labels and links.
Edit web part content: Select Edit in the right-hand corner to begin customizing web parts and content. Select the Edit (pencil icon) next to each web part to customize the layout and to edit content.
Text web part – Replace pre-populated content with your own.
News web part - Use the Page template that can be found in Settings > Site content > Pages > Templates to create branded news posts that will populate the News web part. Delete the pre-populated news posts before sharing the site with others.
Events web part - Edit events in the Events web part to include events from your organization's employee resource groups. Delete the pre-populated events before sharing with others.
Quick Links web part – Edit links to connect to more resources and employee resource groups sites.
Step 3: Share the site
Once you are done customizing and proof-reading the site you are ready to share it with others. Run a health check before sharing and consider using the Portal launch scheduler tool if you expect a high amount of site traffic (10k individual visits per day or higher) to ensure a high-quality viewing experience.
- Select Share from the right-hand corner.
- In the Share site pane, enter the names of people to add to the site. The permission level will be read only.
- Enter an optional message to send to the person or clear the Send email box if you don't want to send an email.
- Select Share.