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This article applies to the preview version of Knowledge Agent in SharePoint.
You can monitor real-time updates on files processed in a SharePoint library. This feature lets you:
- See when a file is being processed.
- Check the status of the file: In progress, Completed, or Failed.
- Understand what worked, what didn’t, and why.
You can view the processing status for a file that is being processed, for a selected file or for all files in a document library.
Prerequisites
To use this feature, you need:
Monitor the status of a file being processed
When you submit an on-demand request to process a file:
A message bar appears at the top of the library, indicating the action is in progress.
On the right side of the message bar, select View status to open the activity panel.
The activity panel shows the current action being processed.
Monitor the status of any file
To view the processing status of one or more files:
In a SharePoint document library, select the file or files.
From the More options (...) menu either next to the file name or on the command bar, select the service, and then select View recent activity.
The activity panel shows the current action being processed.
Monitor the status of all files
To view the processing status of all files in the library:
In a SharePoint document library, on the command bar, select More options (...), select the service, and then select View recent activity.
The activity panel shows the current actions being processed.
View the activity panel
The activity panel displays a list of file processing events, including:
- File name
- Summary of the action that was performed, or information about why it failed
- Processing status: In progress, Completed, or Failed
- Date and time of the event
Note
If no files or more than 30 files are selected, the activity pane displays the processing status for the entire library, rather than for individual files.
Filter activity options
By default, the panel shows activity for the last 60 days.
To filter by date: Filter > Date range
To show only failed files: Filter > Failed status
Status definitions
| Status | Description |
|---|---|
| In progress | The service has started processing the file. A timestamp is displayed. |
| Completed | The service has finished processing successfully. A description of the completed actions is provided. |
| Failed | The service has encountered an error. A description of the cause of the failure is provided. |