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Migration Assessment Scan: Site Notebook

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Overview

SharePoint 2013 and later support a feature called Site Notebook. This SharePoint feature is activated on the site and will generate a OneNote in the Site Assets library of the web. The file is named with the title of the site. Depending on the migration tools being used, your Site Notebook migrates. However, the name of the Site Notebook in SharePoint in Microsoft 365 is different from the name of the file in the on-premises environment. As a result, links referencing the original file name is broken. This report provides a list of OneNote files that match the following scenario:

  • OneNote Notebook files
  • Exist in the Site Assets library
  • Have a name that ends in Notebook
  • OneNote isn't empty
  • Isn't flagged as deleted

Data Migration

Depending on the migration tools being used, the Site Notebook migrates but the file will have a different name resulting in broken links.

Important

Any site that is configured as "No Access" (locked), in SharePoint will be skipped. To see a list of locked site collections see the Locked Sites scan output.

Preparing for Migration

Prepare for questions about missing Site Notebooks and provide guidance to impacted users.

Post Migration

Educate users on the change related to Site Notebooks.

Scan Result Reports

The following table describes the columns in the Apps-detail.csv report. This scan report provides a list of all the add-ins installed in the environment.

Column Description
SiteId Unique identifier of the impacted site collection.
SiteURL URL to the impacted site collection.
SiteOwner Owner of the site collection.
SiteAdmins List of people listed as site collection administrators.
SiteSizeInMB Size of the size collection in megabytes [MB]
NumOfWebs Number of webs that exist in the site collection.
ContentDBName Name of the content database hosting the site collection.
ContentDBServerName SQL Server hosting the content database.
ContentDBSizeInMB Size of the content database hosting the site collection.
LastContentModifiedDate Date/Time the site collection had content modified.
TotalItemCount Total number of items found in the site collection.
Hits Number of requests logged for the site collection. Relies on data from the usage logging service. If the usage logging service is disabled this row shows N/A.
DistinctUsers Number of distinct users that have accessed the site collection. Relies on data from the usage logging service. If the usage logging service is disabled this row shows N/A.
DaysOfUsageData Number of days the usage logging service retains data. This provides context for Hits and DistinctUsers. For example, if this is 14 days,the Hits and DistinctUsers data is for the last 14 days.
File Path to the Site Notebook.
TimeCreated Date/Time the file was created.
TimeModified Date/Time the file was last modified.
ModifiedBy Person that last modified the file.
ScanId Unique identifier assigned to a specific execution of the SharePoint Migration Assessment Tool.