Create and manage events policies
With the help of Microsoft Teams events policies, an administrator can control which users in the company can hold online events such as webinars and town halls, and which features will be available in the events they create. Microsoft Teams provides a global events policy that organizations can use. The Teams administrator can also create one or more custom events policies that can be tailored specifically to their organization's needs. After a custom policy is created, it must be assigned to a user or groups of users within the organization.
Create and manage events policies
To create a new events policy:
In the Microsoft Teams admin center, in the left-hand navigation pane, select Meetings and then select Events policies.
In the Events policies window, select +Add on the menu bar that appears above the list of policies.
In the Event policies \ Add window, enter a name for your policy and optionally enter a description.
Customize the following settings according to your preferences for this new policy:
- Webinars and Town halls scheduling - Select the toggle to turn this option On or Off.
- Who can attend webinars: select Everyone or Everyone in my organization excluding guests.
- Customize events emails: controls whether organizers can customize the email template before sending.
- Webinar registration form questions: Controls what type of questions the organizers are allowed to include in the registration form.
- Allowed recording types for webinars and town halls: Controls which types of events can be recorded.
- Use Microsoft ECDN: Turned on by default. Organizations with Teams Premium can configure an alternate eCDN that meets their requirements.
- Townhall Chat Experience: Optimizes the chat experience during townhalls.
Select Save to save your new policy.
Assign an events policy
After creating a new events policy, it will be displayed in the events policies window, where it will be ready for assignment with the following ways from Teams admin center:
| Scenarios | Details |
|---|---|
| Assign a policy directly to an individual user | Go to Users > Manage users > Select a user > Policies tab > Assigned policies. |
| Assign a policy to a batch of users | Option 1: Go to Users > Manage users > Select multiple users > Edit settings. Option 2: Go to Events policies > Select the policy > Assign users. |
| Assign a policy to a group | Go to Events policies > Group policy assignment > +Add and follow the configuration. |
| Assign a policy package directly to an individual user. | Go to Users > Manage users > Select a user > Policies tab > Policy package. |
| Assign a policy package to a batch of users | Go to Policy packages > Select the policy package > Manage users. |
| Assign a policy package to a group | Go to Policy packages > Group policy assignment > +Add and follow the configuration. |
Use PowerShell to assign event policies
Event policies can also be managed by using the following Windows PowerShell cmdlets:
Get-CsTeamsEventsPolicySet-CsTeamsEventsPolicyNew-CsTeamsEventsPolicyGrant-CsTeamsEventsPolicyRemove-CsTeamsEventsPolicy
Manage virtual appointments
The Virtual appointment template is a default meeting template in Microsoft Teams that your users can use to schedule virtual appointments with external guests, such as customers, clients, and other people outside your organization. For example, use it to schedule and conduct interviews, mentorship sessions, financial consultations, virtual shopping experiences, and more. The Virtual appointment meeting template with Teams Premium comes with the following options. You can't edit this template.
| Option | Default value | Visibility | Lock status |
|---|---|---|---|
| Security | |||
| Apply sensitivity label | None | Visible | Unlocked |
| Who can bypass the lobby | People in my org and guests | Visible | Unlocked |
| People dialing in can bypass the lobby | Off | Visible | Unlocked |
| End-to-end encryption | Off | Visible | Unlocked |
| Enable watermark for screen sharing | Off | Visible | Unlocked |
| Enable watermark for video | Off | Visible | Unlocked |
| Organizer can restrict participants from copying or forwarding meeting chat messages, live captions, and transcripts | Off | Visible | Unlocked |
| Audio and video | |||
| Allow mic for attendees | On | Visible | Unlocked |
| Allow camera for attendees | On | Visible | Unlocked |
| Recording and transcription | |||
| Record meetings automatically | Off | Visible | Unlocked |
| Who can record meetings | Only organizers and coorganizers | Visible | Unlocked |
| Allow Copilot | During and after the meeting | Visible | Unlocked |
| Roles | |||
| Announce when people dialing in join and leave | Off | Visible | Unlocked |
| Meeting engagement | |||
| Meeting chat | On during the meeting only | Visible | Unlocked |
| Allow reactions | Off | Visible | Unlocked |
| Q&A | Off | Visible | Unlocked |
| Manage what attendees see | Off | Visible | Unlocked |
You use meeting template policies in the Teams admin center to control which meeting templates are available to users in your organization. By default, the Global policy allows users to see and use all meeting templates, including the Virtual appointment template and any custom templates that you created.
If you want to make the template available to specific users or groups of users in your organization, you can create a custom meeting template policy, and then assign it to those users or groups.
Manage access to SMS notifications in the template
With Teams Premium, you can control whether your users can choose to send SMS text notifications to external guests in appointments that they schedule using the template. When this feature is enabled for a user, they see the SMS notifications option in the template.
If the user chooses Send text notifications (the default setting), external guests will receive appointment confirmation, update, and reminder text messages that include the Teams meeting join link and appointment details.
If the user chooses Don't send text notifications, external guests won't receive text messages about their appointment.
Note
This feature is currently available in Canada, the Netherlands, New Zealand, Norway, the United Kingdom, and the United States. Your users can send SMS text notifications to people who have a valid Canada (+1 country code), Netherlands (+31 country code), New Zealand (+64 country code), Norway (+47 country code), United Kingdom (+44 country code), or United States phone number (+1 country code). The text notifications are sent in the language of the meeting organizer.
You manage access to this feature for your users through policies that you set using the following PowerShell cmdlets:
New-CsTeamsVirtualAppointmentsPolicySet-CsTeamsVirtualAppointmentsPolicyGrant-CsTeamsVirtualAppointmentsPolicyGet-CsTeamsVirtualAppointmentsPolicyRemove-CsTeamsVirtualAppointmentsPolicy
To enable or disable SMS notifications, set the EnableSMSNotifications parameter in the policy to $true (the default value) or $false.
For more information on managing Teams virtual appointment, see Manage the Virtual appointment meeting template in Microsoft Teams
Controlled-content meetings
The controlled content meeting template is only available to meeting organizers who have a Teams Premium license. This template comes with the following options:
| Option | Default value | Visibility | Lock status |
|---|---|---|---|
| Security | |||
| Apply sensitivity label | None | Visible | Unlocked |
| Who can bypass the lobby | People in my org and guests | Visible | Unlocked |
| People dialing in can bypass the lobby | Off | Visible | Unlocked |
| End-to-end encryption | Off | Visible | Unlocked |
| Enable watermark for screen sharing | Off | Visible | Unlocked |
| Enable watermark for video | Off | Visible | Unlocked |
| Restrict participants from copying or forwarding meeting chat messages | Off | Visible | Unlocked |
| Audio and video | |||
| Allow mic for attendees | On | Visible | Unlocked |
| Allow camera for attendees | On | Visible | Unlocked |
| Recording and transcription | |||
| Record meetings automatically | Off | Visible | Unlocked |
| Who can record meetings | Only organizers and coorganizers | Visible | Unlocked |
| Allow Copilot | During and after the meeting | Visible | Unlocked |
| Roles | |||
| Announce when people dialing in join and leave | Off | Visible | Unlocked |
| Meeting engagement | |||
| Allow meeting chat | On during the meeting only | Visible | Unlocked |
| Allow reactions | Off | Visible | Unlocked |
| Q&A | Off | Visible | Unlocked |
| Manage what attendees see | Off | Visible | Unlocked |