Set up a OneNote Staff Notebook

  • 15 minutes

A Staff Notebook belongs to a staff team and inherits its permissions. Team owners are the staff leaders in the Staff Notebook, and team members are members of the Staff Notebook. To create a Staff Notebook, you must be the leader of a staff team. Once a Staff Notebook is created, it can be opened in the Teams app, in a browser window, or on desktop and mobile applications.

Create a staff team:

  1. Open Microsoft Teams.
  2. With Teams selected in the primary menu, choose Join or create team.
  3. Choose the option to create a team.
  4. Select Staff team.
  5. Enter the name of your staff team and a description, then select Create.
  6. Search in your roster for staff members you want to include. Staff are members. Leaders and any co-leaders are owners.

Set up a Staff Notebook

Select Staff Notebook in the main menu. Youcan start fresh or buildfrom an existing notebook. Review the sections and permissions, then choose Next.

Screenshot of set up Staff Notebook option.

To add new members to an existing team:

  1. Navigate to the staff team.
  2. Select the ellipsis button (…) next to the name of the class.
  3. Select Add member.
  4. Enter the member’s name in the text box to select them.
  5. Select Add

To make a member a leader, change their status from Member to Owner.

Learn more about getting started with your Staff Notebook at Getting Started with the OneNote Staff Notebook: A Walkthrough for Staff Leaders in Education.

Activity

Create your own Staff Notebook and complete the following tasks:

  • Add a new custom section
  • Add content to a page in the Content Library and distribute it to the staff members in the notebook.

Application

Staff Notebooks can house:

  • Policy and procedure manuals
  • Forms teachers use frequently
  • Substitute teacher lists
  • School goals
  • Important dates

Reflection

When might it be beneficial to share and co-own a notebook with another staff member?