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How to set up Multiple Bins in Microsoft Dynamics GP

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This article describes the steps to set up Multiple Bins in Microsoft Dynamics GP when the Inventory Control module is registered.

Applies to:   Microsoft Dynamics GP
Original KB number:   945961

Note

Before you follow the instructions in this article, make sure that you have a complete backup copy of the database that you can restore if a problem occurs.

If you want inventory quantities to use a bin other than the system-generated AUTOCREATE bin, you must assign a default bin.

Determine the default bin option that you want to use

To do this, follow one of these options:

  • Option 1: Assign a default bin

    1. On the Cards menu, point to Inventory, and then click Bin/Sites. Verify that the appropriate bins have been created in the Site Bin Maintenance window.

    2. On the Cards menu, point to Inventory, and then click Quantities/Sites.

    3. In the Item Number list, click an item number.

    4. In the Sites area, click Site ID, and then in the Sites list, click a site.

    5. In the Bin field, type a bin to be used as the default bin for this site.

    6. Click Save.

      Note

      The item quantities for each site are stored in the Item Quantity Master table (IV00102).

  • Option 2: Use the system-generated AUTOCREATE bin

Enable Multiple Bins

  1. Follow one of these steps:

    • In Microsoft Dynamics GP 10.0, on the Microsoft Dynamics GP menu, point to Tools, point to Setup, point to Inventory, and then click Inventory Control.

    • In Microsoft Dynamics GP 9.0, on the Tools menu, point to Setup, point to Inventory, and then click Inventory Control.

  2. Click to select the Enable Multiple Bins check box, and then click OK. Click OK when you receive the following message:

    You should follow the steps provided in the inventory setup checklist after enabling multiple bins. This will include enabling inventory and checking links.

  3. Perform the Check Links procedure. To do this, follow these steps:

    1. Follow one of these steps:

      • In Microsoft Dynamics GP 10.0, on the Microsoft Dynamics GP menu, point to Maintenance, and then click Check Links.
      • In Microsoft Dynamics GP 9.0, on the File menu, point to Maintenance, and then click Check Links.

    2. In the Series list, click Inventory.

    3. Click All, and then click OK.

    4. When you are prompted to print a report, select a destination, and then click OK.

  4. Perform the Reconcile Inventory Quantities procedure. To this, follow these steps.

    1. Follow one of these steps:

      • In Microsoft Dynamics GP 10.0, on the Microsoft Dynamics GP menu, point to Utilities, point to Inventory, and then click Reconcile.

      • In Microsoft Dynamics GP 9.0, on the Tools menu, point to Utilities, point to Inventory, and then click Reconcile.

    2. Click Process.
    3. When you are prompted to print a report, select a destination, and then click OK.

    Note

    If you entered a default bin for items and sites in Option 1, the quantities will transfer the bin specified in Option 1.

Transfer quantities between bins for the same site

Use the Bin Transfer Entry window to transfer quantities between bins within the same site. To open the Bin Transfer Entry window, on the Transactions menu, point to Inventory, and then click Bin Transfers.

Note

To open the Bin Transfer Entry window, you must first exit Microsoft Dynamics GP, and then start Microsoft Dynamics GP.

Transfer quantities between bins for different sites

Use the Inventory Transfer Entry window to transfer quantities between bins at different sites. To open the Inventory Transfer Entry window, on the Transactions menu, point to Inventory, and then click Transfer Entry.

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