Microsoft Viva Glint 360 feedback email templates

Use our email templates to introduce 360 feedback programs to stakeholders.

• Customize the content in your own voice.
• Convert macros for your organization.
• Adapt messages based on your organization’s familiarity with the 360 feedback process.
• Be cautious of information overload. Consider timing of other company-wide initiatives and communications. Look for opportunities to align communications.

Email templates available

Email template #	Template name	Audience
1	Email to introduce 360s	Senior leadership and HR leadership
2	Intro email – all employees who might be considered as a subject	All employees
3	Introductory rater information	Rater
4	Introductory feedback provider information	Feedback provider
5	360 feedback program introduction	Customer stakeholders
6	360 feedback program introduction	Anyone who might be a subject coach
7	From subject to feedback provider	‘Thanks’ from subject

1-Introductory 360 email for senior leaders

To: Leadership Team
Cc: HR Leadership Team
From: [Name/Title or Team/Company]
Subject: 360 Feedback Program
Date: [Date]

We’re excited to launch a Viva Glint 360 feedback program on [date]. 360 programs help our employees gain self-awareness, identify their strengths and areas for improvement, and take concrete steps to grow. 360 programs designed to support our strategic goals at [Company Name].

The 360 feedback process collects input from direct reports, colleagues, and direct managers. We chose Microsoft Viva Glint, a third party, to ensure confidentiality and a great experience for all participants. Feedback is easy to give, access, and use to gain actionable insights.

As senior leaders, you play a critical role in promoting the program and its benefits to your teams. Here are ways you can help:

• Communicate the importance of participation and providing thoughtful, candid feedback.
• Explain how results are used to promote personal growth.
• Encourage accountability for owning results and taking action.

You're key to creating a culture of feedback and growth at [Company Name]. Reach out with any questions.

[Salutation],

[Name/Title]

2- Introductory email for all employees

To: All [Company Name] Employees
From: [Name/Title or Team/Company]
Subject: 360 Feedback Program
Date: [Date]

[Company Name] is launching a Viva Glint 360 degree feedback program, and you may be invited to participate. The survey is available on [date].

A 360 program is a tool to help employees gain insight into their strengths and their areas for improvement. It collects feedback from different sources, such as direct reports, colleagues, and managers. A 360 gives a comprehensive view of an employee's performance and behavior. You may be asked to be a feedback provider for one of your colleagues. As a feedback provider, you fill out a survey about your colleague's work behaviors. To help your colleague grow and develop, your feedback should be honest and constructive.

Microsoft Viva Glint, a third party, administers the survey. Use of a third party helps to ensure confidentiality, accuracy, and an easy-to-take survey that solicits useful feedback to create a better work environment.

Your opinions are important and valuable. They help us build a workplace where everyone feels heard and has the opportunity to learn and grow. Reach out with any questions.

[Salutation],

[Name/Title]

3 -Introductory subject information

To: [360 Subject Name]
From: [Name/Title or Team/Company]
Subject: 360 Feedback Program
Date: [Date]

Thank you for participating as a subject in the 360 feedback program that starts on [date]. Survey feedback provides a great opportunity to get a comprehensive and honest assessment of your strengths and areas for improvement from different perspectives, such as managers, peers, and direct reports. You also complete a self-assessment.

Microsoft Viva Glint, a trusted third party, administers the survey to ensure confidentiality and accuracy. The survey is easy to take and helps you understand how others perceive you in the workplace and learn what you can do to grow and succeed.

As a subject, you need to complete a self-assessment; it’s essential to a meaningful report. Encourage your feedback providers to complete the survey. We provide you with a ‘thank you’ email template to send to your feedback providers, once they have submitted their survey.

Reach out with any questions.

[Salutation],

[Name/Title]

4 -Introductory feedback provider information

To: [Rater]
From: [Subject Name and Title]
Subject: 360 Feedback Program
Date: [Date]

As part of [Company Name]'s 360 feedback program, I've chosen you as a feedback provider to help evaluate my work behaviors at our organization. The survey starts on [date] and your feedback is needed no later than [date]. Based on your input and from others who work with me, this program helps me identify my strengths and areas that need improvement. Your feedback is confidential. I use it to create action plans for my professional growth.

Your opinions are valuable for me and for [Company Name] to create a better work environment. I appreciate your participation and honesty. Reach out with any questions.

[Salutation],

[Name/Title]

5 -360 introductory email to customer stakeholders

To: [Company Name]’s Stakeholder
From: [Name/Title or Team/Company]
Subject: 360 Feedback Program
Date: [Date]

We're excited to introduce you to the Microsoft Viva Glint 360 feedback program, a tool to help you develop and grow at [Company Name].

The 360 program collects feedback from your direct reports and colleagues, as well as your supervisor, to give you a comprehensive view of your strengths and areas for improvement. Feedback helps create actionable goals, which align with our strategic objectives and foster a culture of learning and growth.

We chose Microsoft Viva Glint as our partner for the 360 program because of their confidentiality standards, user-friendliness, and data-driven insights. You receive feedback results on [date] and have access to Glint’s platform to review and act on them.

We value your input and feedback and want to support your development and success at [Company Name].

Reach out with any questions.

[Salutation],

[Name/Title]

6 - 360 feedback program introduction for anyone who might be a subject coach

To: [HRBP Name/360 Coach Name]
From: [Name/Title or Team/Company]
Subject: 360 Feedback Program
Date: [Date]

We're excited to announce the Viva Glint 360 feedback program, which helps you grow and develop with input from your colleagues and direct reports.

This program is part of [Company Name]'s commitment to foster a culture of feedback and learning. We chose Microsoft Viva Glint, a third party, to ensure confidentiality and a great experience for all 360 participants.

The survey is easy to use, relevant, and timely. You receive actionable insights and guidance on how to improve your performance and achieve your goals.

As a facilitator and coach, your key role in this process is to:

• Communicate the importance and benefits of the 360 feedback program
• Explain how the results help the subject grow personally and professionally
• Support the 360 subject to own their results and take action on them
• Create a safe and supportive environment for your subject to reflect and learn

Use Viva Glint Learn documentation to find helpful resources and support for the entire 360 process. You're essential to creating an environment where our people feel heard, understood, and empowered to grow. Please reach out with questions.

[Salutation],

[Name/Title]

7 – ‘Thanks’ from subject

To: [Feedback provider]
From: [Subject Name and Title]
Subject: Thank you!
Date: [Date]

Thank you for completing my 360 feedback survey. Your feedback helps me improve my managerial skills and lead our team better. [Company] values your satisfaction and growth as an employee, as well as mine. I'll share my overall survey results with you by [date].

[Salutation],

[Name/Title]