Set up Secure File Transfer Protocol (SFTP) in Viva Glint

Use Microsoft Viva Glint Secure File Transfer Protocol (SFTP) to establish regular, automated imports of employee data. In Viva Glint General settings:

• Import SSH Public Keys
• Specify public IP addresses to connect (optional)
• Select users that receive data upload notification emails
• Set up PGP encryption (optional)
• View credentials and select a port number to access your SFTP account

Note

• Your IT team may need to add an IP exception or add hosts and ports to an allowlist to connect to SFTP.
• There are no size limits for files uploaded to Viva Glint SFTP.

Learn more about how to set up SFTP with this video and the guidance in this article:

Manage SFTP in General Settings

Manage SFTP settings to connect to your Viva Glint SFTP account:

1. From the admin dashboard, select the Configuration symbol, then in Service configuration, choose General settings.

2. In the Technical configuration section, go to SFTP setup and select Manage.

3. In the SFTP pane that appears, review each field and enter information as needed:

   Setup item	Required or optional	More information
   SSH Public Key*	Required	Enter the full text of your public SSH key: ssh-rsa ... . DO NOT share your private key with Viva Glint. To generate a key pair, see: Generate an SSH key pair. To convert a key to the required format, see: Convert a key to OpenSSH format. Add up to three public SSH keys.
   SFTP IP Addresses**	Optional	Leave this field blank to allow any account to connect. Specify public IP addresses to limit accounts that can connect. Contact your IT team, HR information system (HRIS) vendor, or use online tools to determine your public IP addresses. This field supports subnets, or ranges of IP addresses. Enter ranges (for example: 1.1.1.0/24) rather than individual IP addresses in each field, if needed.
   Notify People	Required	Search for and add users that should receive file upload notification emails. Users must be active and exist in Viva Glint. If you experience errors when updating this list of users: Remove all users Search for and add them to the list again Save changes
   PGP Encryption	Optional	Switch toggle to On to enable file encryption and reveal Viva Glint's public PGP key to encrypt employee data files. When this setting is enabled, SFTP accepts files with and without encryption. This key expires every 12 months. Viva Glint sends a notification 30 days before expiration.
   SFTP Credentials	Required	Select a port number (22 or 1122) and copy credentials shown in the platform to connect to SFTP. Your host name changes based on your region (US or EU) and selected port. Allow at least one hour after entering public SSH keys and optional IP addresses before testing your connection. File Protocol: SFTP Port: Select 22 or 1122 Host Name: Varies based on region (US or EU) and selected port. Copy from the platform for the correct host name. Username: Company ID Password: Not applicable, use your private SSH key file

   * When a tenant is deprovisioned or considered in a "LockedOut" state, public SSH keys are deleted and SFTP no longer works.
   
   

   ** Private IP ranges aren't internet routable and don't allow SFTP connection. Don't include private IP addresses, which fall in these ranges:

   • 10.0.0.0/8 IP addresses: 10.0.0.0 – 10.255.255.255
   • 172.16.0.0/12 IP addresses: 172.16.0.0 – 172.31.255.255
   • 192.168.0.0/16 IP addresses: 192.168.0.0 – 192.168.255.255
     
     

   Note

   For more information about deprovisioning, read about Deleting a Microsoft Entra tenant and Data deletion in Microsoft 365.

PGP key expiration

The public PGP key provided by Viva Glint that your organization can optionally use to encrypt data files expires every 12 months. Users selected in the Notify People field in SFTP setup receive a notification email 30 days before the key's expiration date letting them know that they need to generate a new key.

To get a new PGP key, contact Support and enter "Viva Glint PGP key" as the Title for your request.