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Advanced Search in Viva Learning

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The advanced search options in Viva Learning let you expand and refine search results when looking for specific content.

Find an exact match

Find an exact learning content by using double quotes (“ “). Viva Learning matches the query with its exact match across fields like Title, Description, and metadata like skills and keywords.

Find content using custom queries

You can search across multiple fields using your own queries to further refine search results:

A query consists of two main parts

Field attributes

User accessible attributes

Admins and learners can use these attributes to form precise queries:

Attributes Description
Title Title of the learning content
Description Description of the learning content
Author Creator of the learning content
Provider Name of the learning content provider. For example: LinkedIn Learning
Type Type of learning content. For example: course, learning path
Duration Duration of the learning content in seconds
Source Subsource of the learning content in a provider
Premium Field indicating whether to include free or premium content designated by "True" or "False"
Language Language of the learning content in ISO format. For example: en-us
Level Difficulty level of the content

Admin accessible attributes

The following attributes are available to Viva Learning knowledge admins. They aren't visible to learners. Learners can search using these attributes, if they know the values for the attributes.

Attributes Description
Id Unique ID of the learning content from the external provider
LOId Unique ID of a learning content in Viva Learning
ProviderId The unique ID of a provider when registered with Viva Learning
Keywords Set of keywords associated with a content
Skills Skill tags associated with content in Viva Learning

Operators

You can combine field attributes and values using operators. Viva Learning supports the OR and AND operator. Operators are identified only if written in capital letters

  • The OR operator broadens searches through an either/or relation across attributes or values.
  • The AND operator narrows to include only the attributes that are common across all attributes or values.

Note

The NOT operator is currently not supported. We're working on this capability for future releases.

Creating Queries

Some attributes require precise values while others support approximate values.

Important

The following attributes require you to input precise values matching all characters, letter case, and spaces with the content in Viva Learning.

  • Author
  • Type
  • Language
  • Id
  • LOId
  • Provider
  • ProviderId
  • Premium
  • Source

Note

You can use Id field only for content from Microsoft Learn, Microsoft 365 trainings, LinkedIn Learning, Coursera, Infosec, JBA, Pluralsight, and edX. Support for other providers is in progress.

Some fields support approximate matching of queries. The exact match feature mentioned before can be used with these fields using double quotes. Using quotes in these fields result in exact match in that field:

  • Title
  • Description
  • Skills
  • Keywords

Single attribute queries

Use the following formats to search using an attribute for specific cases:

Query type Format Example
Single attribute <attribute>:<value> Author: Firstname Lastname
Single attribute-multiple values using OR <attribute>:(<value1> OR <value2>) Author: (Author A OR Author B)

Note the following considerations:

  • Parentheses or round brackets are needed to understand that there are multiple queries for a single attribute.
  • Nested parentheses (parentheses inside parentheses) aren't supported currently. Using this construction can give unexpected results.
  • Using AND in some attributes can give empty results as the field may not support multiple values.
  • There's no limit to the number of stacking queries. The only limit applied is the size of text box.

Single attribute query examples

Case Sample Query
Find content by a particular author Author: Lori Mullen
Find content part of a learning path or course Type: (Learning Path OR Course)
Find content that is 10 minutes long Duration: 600
Find content using IDs Id:(learn-bizapps.power-bi-admin-automate OR urn:li:lyndaCourse:3007803)

Here's how the search results display for a single attribute query:

An example of a single attribute query that refines searches by a provider, Microsoft Learn

Multiple attribute queries

You can combine multiple attributes and multiple values across attributes using OR and AND operators:

  1. Prepare a query for every attribute
  2. Combine both the queries using the OR and AND operator.

Use the following format to search using attributes for advanced filtering:

Query type Format Example
Multiple attributes - multiple value <attribute>:(<value> OR <value2>...) AND/OR <attribute>:(<value> OR <value2>...) Title: (React) AND Type:(Course)

Multiple attribute query examples:

Case Sample Query
Find specific content by a particular provider Provider: (Microsoft Learn) AND Title: (“React”)
Find nonpremium content in LinkedIn Learning Premium:(False) AND Provider:(LinkedIn Learning)
Find courses that are either 10 or 15 minutes long Duration: (600 OR 900) AND Type: (Course)
Find content by a specific author within a particular provider Author:(Lori Mullen) AND Provider:(LinkedIn Learning)

Here's how the search results display for a multiple attribute query:

An example of a multiple attribute query that refines searches by content from a provider (Microsoft Learn) with the term "react" in its title.

Supported spaces

The advanced search capabilities are available to all learners and admins within Viva Learning application. The supported search spaces are:

  • Home tab
  • My Learning tab
  • Search results tab
  • Academy tab
  • Admin tab
    • Feature Set
    • Learning Paths
    • Manage Permissions
    • Manage Academy

Intuitive UI for advanced search options

We're working on improving our advanced search capabilities through an intuitive user interface and experience.