Viva Pulse privacy and data protection

Protections for responders

Due to the potential sensitivity about how the individual employee’s feedback could be used, a minimum threshold of responses is required for the manager or team lead to be able to review the team’s feedback results after the feedback collection period ends. Pulse admins can increase or decrease the threshold.

Additionally, Viva Pulse leverages research-backed surveys developed by people scientists with a focus on maximizing the effectiveness of the responses and protecting the confidentiality of the feedback providers. Results are only displayed to the feedback author in aggregate after the Pulse has closed.

Protections for people managers and team leads

Viva Pulse provides people managers and team leads control over shared reports. By default, only the author who sent the Pulse can see the aggregated results, but they have the ability to share. If results are shared, only the aggregate information is viewable by those with whom the results are shared. Free-text comments are hidden from the shared report to protect both the authors and the responders.

Additional information

The following resources help answer key questions about how Microsoft protects employee privacy and supports compliance with local regulations such as the General Data Protection Regulation (GDPR).

• Application End User Notice (microsoft.com)
• Microsoft Privacy Statement – Microsoft privacy