Create a Quota Template
Applies to: Windows Server 2022, Windows Server 2019, Windows Server 2016, Windows Server 2012 R2, Windows Server 2012, Windows Server 2008 R2
A quota template defines a space limit, the type of quota (hard or soft) and optionally, a set of notifications that will be generated automatically when quota usage reaches defined threshold levels.
By creating quotas exclusively from templates, you can centrally manage your quotas by updating the templates instead of replicating changes in each quota. This feature simplifies the implementation of storage policy changes by providing one central point where you can make all updates.
To create a Quota Template
In Quota Management, click the Quota Templates node.
Right-click Quota Templates, and then click Create Quota Template (or select Create Quota Template from the Actions pane). This opens the Create Quota Template dialog box.
If you want to copy the properties of an existing template to use as a base for your new template, select a template from the Copy properties from quota template drop-down list. Then click Copy.
Whether you have chosen to use the properties of an existing template or you are creating a new template, modify or set the following values on the Settings tab:
In the Template Name text box, enter a name for the new template.
In the Label text box, enter an optional descriptive label that will appear next to any quotas derived from the template.
Under Space Limit:
- In the Limit text box, enter a number and choose a unit (KB, MB, GB, or TB) to specify the space limit for the quota.
- Click the Hard quota or Soft quota option. (A hard quota prevents users from saving files after the space limit is reached and generates notifications when the volume of data reaches each configured threshold. A soft quota does not enforce the quota limit, but it generates all configured notifications.)
You can configure one or more optional threshold notifications for your quota template, as described in the procedure that follows. After you have selected all the quota template properties that you want to use, click OK to save the template.
Setting optional notification thresholds
When storage in a volume or folder reaches a threshold level that you define, File Server Resource Manager can send e-mail messages to administrators or specific users, log an event, execute a command or a script, or generate reports. You can configure more than one type of notification for each threshold, and you can define multiple thresholds for any quota (or quota template). By default, no notifications are generated.
For example, you could configure thresholds to send an e-mail message to the administrator and the users who would be interested to know when a folder reaches 85 percent of its quota limit, and then send another notification when the quota limit is reached. Additionally, you might want to run a script that uses the dirquota.exe command to raise the quota limit automatically when a threshold is reached.
To send e-mail notifications and configure the storage reports with parameters that are appropriate for your server environment, you must first set the general File Server Resource Manager options. For more information, see Setting File Server Resource Manager Options
To configure notifications that File Server Resource Manager will generate at a quota threshold
In the Create Quota Template dialog box, under Notification thresholds, click Add. The Add Threshold dialog box appears.
To set a quota limit percentage that will generate a notification:
In the Generate notifications when usage reaches (%) text box, enter a percentage of the quota limit for the notification threshold. (The default percentage for the first notification threshold is 85 percent.)
To configure e-mail notifications:
On the E-mail Message tab, set the following options:
- To notify administrators when a threshold is reached, select the Send e-mail to the following administrators check box, and then enter the names of the administrative accounts that will receive the notifications. Use the format account@domain, and use semicolons to separate multiple accounts.
- To send e-mail to the person who saved the file that reached the quota threshold, select the Send e-mail to the user who exceeded the threshold check box.
- To configure the message, edit the default subject line and message body that are provided. The text that is in brackets inserts variable information about the quota event that caused the notification. For example, the [Source Io Owner] variable inserts the name of the user who saved the file that reached the quota threshold. To insert additional variables in the text, click Insert Variable.
- To configure additional headers (including From, Cc, Bcc, and Reply-to), click Additional E-mail Headers.
To log an event:
On the Event Log tab, select the Send warning to event log check box, and edit the default log entry.
To run a command or script:
On the Command tab, select the Run this command or script check box. Then type the command, or click Browse to search for the location where the script is stored. You can also enter command arguments, select a working directory for the command or script, or modify the command security setting.
To generate one or more storage reports:
On the Report tab, select the Generate reports check box, and then select which reports to generate. (You can choose one or more administrative e-mail recipients for the report or e-mail the report to the user who reached the threshold.)
The report is saved in the default location for incident reports, which you can modify in the File Server Resource Manager Options dialog box.
Click OK to save your notification threshold.
Repeat these steps if you want to configure additional notification thresholds for the quota template.