How do I limit the response to question in MS Forms or create a event registration app in Power Apps?

Question

I am attempting to create a form where it limits how many people can sign up for a time slot. I am trying to figure this out using power automate or do I need to create a power app?

For example:

What time would you like to schedule a tour of the new mobile office?

0800

0815

0830

etc

Each time slot is limited to 4 ppl and there are total of 100 participants.

Answer 1

To limit responses to a question in Microsoft Forms, you can use Power Automate to create a flow that checks the number of responses for each time slot and prevents further submissions once the limit is reached. However, Microsoft Forms does not natively support limiting responses directly within the form itself.

If you need more advanced functionality, such as limiting the number of participants for each time slot, creating a Power App would be a better approach. Power Apps allows for more complex logic and user interactions, enabling you to manage the registration process more effectively.

In your scenario, you could create a Power App that tracks the number of participants for each time slot and restricts further sign-ups once the limit is reached. This would provide a seamless experience for users while ensuring that the constraints are enforced.

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References:

• How to do more with forms in Power Automate
• Set up Microsoft Forms