Sharepoint to replace our file server?

Question

Hello,

We need a cloud solution to replace our on site file server. We are considering Box, Dropbox and sharepoint. We already have 365 email accounts. I can't seem to find a straightforward page that covers personal storage vs. company wide. We only have about a dozen users but need about 2.5TB of centralized storage and probably about 100gb per user for personal storage. Not really sure how much it costs. Thanks

Thanks

Answer 1

Hi @Boe Dillard

Couple of things that I hope will help you.

• OneDrive: OneDrive should mostly be used for files that will mostly be used, accessed or edited by the owner. It can also be shared with other people on occasional basis and it's possible to define some policies around that. With most if not all Microsoft 365 plan, each users are entitled to 1TB of online storage.
• SharePoint is mostly used for documents that belongs to departments, teams, organization etc.... Each Org has 1 TB of online storage plus 10 GB per license purchased. There is a maximum file size of 100GB. See this link for SharePoint limits
• For anything else you can use Azure Files which is a managed Files Server and optionally you can use it with Azure File Sync so that you can do some Cloud Tiering for File Server that are on-prem.

--I hope this helps. Please Accept it as an answer and "Up-Vote" the answer or message(s) that helped you so that it can help others in the community looking for help on similar topics

Regards,
Didier3001

Answer 2

Thanks - I'm unclear on the org part each org has 1TB?

Is there a way of stating that for a group of 10 people there is a centralized store with a max capacity of x TB? Or you can buy a 10TB store for X dollars? There is no way normal companies would buy in 10gb quantities IMHO unless this were 1996. I'm not putting down your response just MS's opinion that 10gb has any meaning any more, unless you we are talking personal storage.

To be clear, I'll need a centralized store of at leas 3TB and this is a small company. Personal storage is an afterthought, but a large central group storage location is key. It won't matter how much each user gets that is dedicated to them but how large a central storage location is.. I'd prefer not saying each user needs 1TB because no user needs that but the company need a central shared drive of at least 3TB and if that is possible I'd like to know what licensing I would need.

Perhaps I shouldn't look at sharepoint and I should be looking at google drive, dropbox, box etc.?