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Setup Contacts

When creating contacts, you can enter specific information, such as the industry that the contact companies belong to and your business relationship with the contacts.

Before you create contacts and record details about your business relationships, you must set up the different codes that you will use to assign this information to your contact companies and people. Codes can be set up for mailing groups, industry groups, business relationships, Web sources, organizational levels and job responsibilities.

By having this information set up, creating contacts is much more organized and being able to find all contacts based on a certain group will be more efficient. Every group at your company will be able to find th is information making communication with the contacts more successful.

The following table describes a sequence of tasks, with links to the topics that describe them. These tasks are listed in the order in which they are generally performed.

To See

Set up the business relationship that you have with your contacts, for example, prospect, bank, consultant, and service supplier.

How to: Set Up Business Relations

Set up the industry to which your contacts belong, for example, the retail industry and the automobile industry.

How to: Set Up Industry Groups

Set up the mailing groups that you can use to identify groups of contacts that you want to receive the same information.

How to: Set Up Mailing Groups

Assign mailing groups to your contacts.

How to: Assign Mailing Groups

Set up the job responsibilities of your contact persons.

How to: Set Up Job Responsibilities

Set up the organizational levels that you want to use about your contact persons.

How to: Set Up Organizational Levels

Set up Web sources (search engines and Web sites) that you can use when you look up information about your contacts on the Internet.

How to: Set Up Web Sources

Assign one or more date ranges to each alternative address that you have entered for your contacts, to specify when each address is valid.

How to: Assign Alternative Address Date Ranges