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Create and Attach Inward Gate Entries

Gate Entry Inward is used to track the entry of goods into the organization.

The following processes describe how to create and attach an Inward Gate Entry.

  • To create an Inward Gate Entry
  • To attach an Inward Gate Entry

Inward gate entry can be created and attached to following documents.

  1. Purchase Order / Purchase Invoice
  2. Transfer Order
  3. Sales Return order / Sales Credit memo

To create an inward gate entry

  1. Choose the Search for Page or Report. icon, enter Inward Gate Entry List, and then choose the related link.

  2. Fill in the fields as described in the following table on the Inward Gate Entry header.

    Field Description
    Location Code Select the location code.
    Station from Enter the station name from where goods are coming to factory location.
    Description Enter gate entry description.
    Item Description Enter item's description.
    Document Date Document Date will be populated automatically and it will be system's date. User can also change the document date.
    Document Time Document time will be populated automatically and it will be system's time. User can also change the document time.
    Posting Date Posting date will be populated automatically and it will be same as the document date. User can also change the posting date.
    Posting Time Posting time will automatically flow and it will be system's time. User can also change the posting time.
    LR/RR No. Enter the transport details such as lorry receipt number or railway receipt number for the gate entry.
    LR/RR Date Select the lorry receipt date or railway receipt date.
    Vehicle No. Enter the vehicle number in which goods are coming.
  3. On the Inward gate entry FastTab, fill in the fields as described in the following table.

    Field Description
    Challan No. Enter the challan number received.
    Challan Date Enter the challan date.
    Source Type Specify the source type against which you are creating the gate entry. Available options are: Blank, Sales Return Order, Purchase Order, and Transfer Receipt.
    Source No. Select the source number for the selected source type. There is no need to select the Source No. if the Source Type is blank
    Source Name This field shows the source name depending on the Source Type you have selected. If the Source Type is selected as Sales Return Order then it will show the customer name. If the Source Type is selected as Purchase Order then it will show the vendor name. If the Source Type is Transfer Receipt then it will show the location name.
    Description Specify description if Source Type is blank.
  4. Click on Action -> Posting -> Post and post the document.

Note

You can create multiple lines on Inward Gate Entry with different source type.

View posted inward gate entry

  1. Choose the Search for Page or Report. icon, enter Posted Inward Gate Entry, and then choose the related link.
  2. In the Posted Inward Gate Entry, the Status field on the line level has the value as Open, it means Posted Gate Entry – Inward is still open for attachment.
  3. Status field will be updated once Purchase Order gets posted.

To attach an inward gate entry if the source type is purchase order

  1. Choose the Search for Page or Report. icon, enter Purchase Order, and then choose the related link.
  2. Select the relevant purchase order and click on Action -> Functions -> Get Gate Entry Lines.
  3. To view the attached gate entry, click on Action -> Functions -> Attached Gate Entry.
  4. Post the purchase order document.

Note

  • Same steps also apply for attaching Inward Gate Enry to a Purchase Invoice.
  • Posted gate entry lines can also be attached to Warehouse Receipts.

To attach an inward gate entry if the source type is transfer receipt

  1. Choose the Search for Page or Report. icon, enter Transfer Order, and then choose the related link.
  2. Select the required transfer order and click on Action -> Functions -> Get Gate Entry Lines and click.
  3. To view the attached gate entry, click on Related -> Receipt -> Attached Gate Entry.
  4. Post the transfer order document.

To attach an inward gate entry if the source type is sales return order

  1. Choose the Search for Page or Report. icon, enter Sales Return Order, and then choose the related link.
  2. Select the required sales return order and click on Action -> Functions -> Get Gate Entry Lines and click.
  3. To view the attached gate entry, click on Related -> Warehouse -> Attached Gate Entry.
  4. Post the sales return order document.

Note

  • Same steps also apply for attaching an Inward Gate Enry to a Sales Credit Memo.
  • Source Type blank is applicable only if the goods are received against Purchase Invoice or Sales Credit Memo.

See Also

Gate Entry Outward Transaction

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