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Acquiring fixed assets and putting them into operation (Russia)

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The following depreciated property assets can be acquired and put into operation.

  • Purchased assets
  • Assets that are obtained as a deposit in charter capital
  • Assets that are obtained under a gift agreement (that is, obtained without compensation)
  • Assets that are obtained in exchange for other property
  • Unaccounted fixed assets that are discovered during inventory
  • Leased fixed assets and funds that are redeemed from a lessor

For scenarios that involve all these assets, a credit account is used. A credit account provides several options for creating correction transactions in the ledger. To specify an account, manually create a transaction in the Fixed asset journal. Alternatively, on the Posting profiles page (Fixed assets (Russia) > Setup > Posting profiles), configure the posting profiles for transactions for various types of fixed assets.

The cost of an acquired fixed asset might differ from the purchase cost. For example, the cost might be increased by the addition of miscellaneous charges per acquisition, such as charges for testing and commissioning work.

Before you post a fixed asset acquisitions voucher, you must validate the depreciation parameters on the Fixed asset value models page (Fixed assets (Russia) > Fixed assets and on the Action Pane, select Value models). These parameters include the depreciation group, lifetime of FA group and the depreciation method.

The following updates occur when you post a Putting into operation transaction:

  • A fixed asset model transaction of the Putting into operation type is created.
  • Voucher transactions of the Fixed assets (Russia) transaction type and the Fixed assets (Russia), debit posting type are created.
  • In the case of fixed asset assembly, inventory transactions that have an issue status of Sold are created.
  • The fixed asset balance is changed for every value model on the Balance by FA dialog box (select Fixed assets (Russia) > Fixed assets, select Value models on the Action Pane, and then, on the FA value models page, on the Action Pane, select Balance).

You can put one fixed asset, a group of fixed assets, or all fixed assets that have a status of Bought or Scheduled into operation.

There are two ways to acquire fixed assets (that is, put them into operation):

  • You can manually create a transaction for a single asset.
  • A transaction can be automatically generated for one fixed asset, a fixed asset group, or all fixed assets that have a status of Bought or Scheduled.

Acquire a fixed asset

Follow these steps to create transactions for one fixed asset by using the Fixed asset journal.

  1. Select Fixed assets (Russia) > Journals > FA journal.

  2. Select New to create a fixed asset journal.

  3. In the Name field, select a journal name. In the Description field, enter a description for the journal.

  4. On the Action Pane, select Lines to open the Journal voucher page.

  5. Select New to create a journal voucher.

  6. In the Add to journal dialog box, in the Transaction date field, set the transaction date.

  7. In the Transaction type field, select Putting into operation.

  8. In the FA inventory number field, select the inventory number of the fixed asset.

  9. In the Depreciation bonus and Reason code fields, select the depreciation bonus code and reason code, if these values are required.

    Note

    You can't change the value of the Value model field in this dialog box, because Putting into operation transactions are created for all value models at the same time.

  10. Select OK. The lines that have the Putting into operation transaction type for the value models, and that are registered in the fixed asset account, are created on the Journal voucher page.

  11. On the Action Pane, select Validate > Validate to validate the transactions.

  12. On the Action Pane, select Post > Post to post the transactions.

    Fixed asset and ledger transactions are created. The fixed asset status is updated to In operation.

    Note

    You can modify the text in the Transaction text field and the amount of the acquired fixed asset in the Amount field. By default, the Amount field is set to the suggested purchase price.

    The values of the Offset account type and Offset account fields are based on the posting profile setting. You can change these values as you require.

Follow these steps to create transactions for several fixed assets at the same time.

  1. On the Journal voucher page (that is, on the Fixed asset journal lines), on the Action Pane, select Group operations > Putting into operation.
  2. In the Putting into operation dialog box, on the Records to include FastTab, select Filter to open the Assets dialog box, where you can specify the values for one fixed asset, a fixed asset list, or a group of fixed assets. When you've finished, select OK.
  3. Enter values in the Transaction date, Depreciation bonus, and Reason code fields, if these values are required.
  4. Select OK. The lines that have the Putting into operation transaction type for the value models, and that are registered in the fixed asset account, are created on the Journal voucher page.
  5. On the Action Pane, select Validate > Validate to validate the transactions.
  6. On the Action Pane, select Post > Post to post the transactions.

You can review posted transactions on the journal lines by selecting Inquiries > Transactions on the Action Pane. From the Value models page, you can review posted transactions for each value model (select Fixed assets (Russia) > Fixed assets, select Value models on the Action Pane, and then, on the FA value models page, on the Action Pane, select Transactions).

Create standard printing forms

Follow these steps to create standard printing forms.

  1. In the fixed asset record, on the Action Pane, select Documents, and then select one of the following printing forms:

    • Inventory card (#FA-6)
    • Equipment acceptance statement (#FA-14)

  2. On the FA transaction page (select Fixed assets (Russia) > Fixed assets, select Value models on the Action Pane, and then, on the FA value models page, on the Action Pane, select Transactions), select a transaction of the Putting into operation type. On the Action Pane, select Documents, and then select one of the following pairs of printing forms:

    • Acceptance report (#FA-1) and Transference statement (#FA-1) – Acceptance of all fixed assets except buildings and encroachments.
    • Acceptance report (#FA-1a) and Transference statement (#FA-1a) – Acceptance of buildings and structures.

  3. Select New to create the document record.

  4. Select Print to create the document as a Microsoft Excel file.

You can review all document records that are created at Fixed assets (Russia) > Inquiries > Documents.

Fixed asset assembly

You can assemble a fixed asset from the inventory items and then put the fixed asset into operation. When an assembled asset is put into operation, components are issued from inventory, based on their current cost.

  1. Select Fixed assets (Russia) > Fixed assets, and then, on the Action Pane, select Componentry to open the Componentry page (you could not enter componentry if the fixed asset has not the Bought or Scheduled status).

  2. In the upper pane, on the Componentry tab, select Add.

  3. In the Item field, select an item that the fixed asset is assembled from.

  4. In the Quantity field, enter the quantity of items that should be used to assemble the fixed asset.

    The Transaction date field is filled automatically and shows the date of fixed putting into operation (transaction posting).

  5. On the Inventory dimension tab, specify the warehouse dimensions, configuration (if required), and so on, that are used to write off the item from inventory.

    If a fixed asset is built from items that are bought in one purchase, on the Componentry tab, select From purchase. Then, in the Requisition dialog box, select the purchase that includes items for assembly and then on the Action pane, select the Append. All items, included in the purchase, are added to the Componentry page.

  6. Put the fixed asset into operation by using the Fixed asset journal (Fixed asset (Russia) > Journals > FA journal).

    Note

    By default, the cost of acquiring the fixed asset is calculated as the cost price of all components. However, you can modify the cost amount as you require.

Reverse acquisition transactions

By default, when you reverse transactions, the reversal date is equal to the original transaction date. However, you can specify a different reversal date.

  1. 'Select Fixed assets (Russia) > Fixed assets. On the Action Pane, select Value models. Then, on the FA value models page, on the Action Pane, select Transactions to open the FA transactions page'.
  2. Select a transaction, and then, on the Action Pane, select Reverse transaction. In the Reverse transaction dialog box, you can change the transaction reversal date as you require.
  3. Select OK. A transaction to reverse the original transaction is created on the FA transactions page.
  4. Select Voucher to open the Voucher transactions page, where you can view the transactions in the ledger.

When reverse transactions are posted for all value models, the status of the fixed asset is changed to Scheduled or Bought, depending on original status of the fixed asset.

When reverssing a transaction with the Putting into operation type for the fixed asset, which has components, the items are returned to inventory at the same cost price that they were issued from inventory at when the Putting into operation transaction was posted. The inventory transactions are marked and, after inventory closing, have the same cost price.

Note

You can reverse Putting into operation transactions via the Fixed asset journal (Fixed asset (Russia) > Journals > FA journal).