Tax reimbursement documents for Hungary

Set up parameters for tax reimbursement documents

A customer might be a person who resides in a country or region that isn't a member of the European Union (EU). Customers of this type might request reimbursement of value-added tax (VAT) that they paid on purchases that they made in Hungary. These customers might also ask that you provide documentation of the amount of VAT that they paid to you. In this case, you can create a tax reimbursement document from the customer invoice.

Set up a default exchange rate

Use this procedure to set up an exchange rate that is automatically selected in tax reimbursement documents.

1. Select Accounts receivable > Setup > Accounts receivable parameters.
2. On the Accounts receivable parameters page, on the Updates tab, on the Other FastTab, in the Tax reimbursement slip field, select the type of exchange rate that should be used by default for tax reimbursement documents.

Set up a number sequence

Use this procedure to set up a number sequence that is automatically assigned to tax reimbursement documents.

1. Select Accounts receivable > Setup > Accounts receivable parameters.
2. On the Accounts receivable parameters page, on the Number sequences tab, in the Reference field, select Tax reimbursement document.
3. In the Number sequence code field, select a number sequence for tax reimbursement documents.
4. Complete the remaining optional fields.

Create and print a tax reimbursement document

You can provide a tax reimbursement document to customers who have paid VAT to you. Customers can use the tax reimbursement document to claim a VAT reimbursement from the authorities.

The tax reimbursement document is available only if the customer is set up as a person on the Customers page. On the Customers page, on the General FastTab, confirm that the Record type field is set to Person.

Set up print management for a tax reimbursement document

1. Select Accounts receivable > Setup > Forms > Form setup.
2. On the Form setup page, on the General tab, select Print management.
3. On the Print management setup page, under Module - accounts receivable, select Tax reimbursement slip.
4. Under Module - inventory management > Picking list, select either Original or Copy.
5. In the right pane, enter information about what should be printed.
6. Optional: In the Footer text field, enter text that should be printed at the bottom of the tax reimbursement document.

Select invoice lines for a tax reimbursement document

1. Select Accounts receivable > Inquiries and reports > Journals > Invoice journal.
2. On the Invoice journal page, on the Overview tab, select the customer invoice that the customer is requesting tax reimbursement for.
3. Select the Tax reimbursement check box for the selected invoice.
4. By default, on the Lines tab, in the Tax reimbursement lines field, all invoice lines are selected. Clear the check box for any invoice line that should be excluded from the tax reimbursement document.
5. On the Overview tab, select Tax reimbursement > Original preview to view the document before you print it.
6. Optional: Select Tax reimbursement > Use print management to modify the print settings, such as the number of copies to print.
7. On the View original page, review the information, and then print the tax reimbursement document.

When you print a tax reimbursement document, the document number that is assigned to the document appears in the Tax reimbursement document field on the Invoice journal page. The Tax reimbursement check box is unavailable for the lines that you included in the tax reimbursement document.

Settle a tax reimbursement

When your organization reimburses a customer for VAT, you must indicate the reimbursement in the invoice journal. Otherwise, the customer could receive a duplicate reimbursement. Use the following procedure to settle invoice lines that a customer received a VAT reimbursement for.

1. Select Accounts receivable > Inquiries and reports > Journals > Invoice journal.
2. On the Invoice journal page, on the Overview tab, select the customer invoice that the customer received a VAT reimbursement for.
3. Select Tax reimbursement > VAT settled.

The VAT settled check box is selected for the invoice and the invoice lines.