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(USA) Import a BAI2 statement and manually reconcile the accounts

  • Article

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

The Bank Administration Institute (BAI) file format is used to electronically transmit transaction data from a bank to an organization. Bank Administration Institute version 2 (BAI2) splits the payment amount into separate invoice references and corresponding payments. You can use this format to do the following tasks:

  • Analyze and account for all incoming receipts that include interest, and for outgoing payments that include bank charges.

  • Create bank reconciliation statements.

  • Create and estimate cash flow or funds flow. This includes services such as cash concentration and zero-balance accounting.

You can import the BAI2 statement and validate the check entries against the bank transactions. Then you can manually correct the discrepancies in the amounts of bank cash balances and your accounts, and post the reconciled transactions to the bank account from the bridging account. A bridging account is the ledger account that holds check payment transactions that are pending manual approval before they are reconciled with the bank statement.

Set up the bank reconciliation import process

Before you can view service operations, you must select the Advanced bank reconciliation check box in the Bank accounts form for a bank account.

Notes

The following steps should be performed by system administrators who have knowledge of the Application Object Tree (AOT). For more information about these steps, see Ports d'entrée EIA (écran).

  1. In the AOT, under the Resources node, locate the BAI2 files. These files translate the electronic bank statements from their original format to a format that Microsoft Dynamics AX can use.

  2. Right-click the BAI2CSV_to_BAI2XML_xslt_NA file, and then click Open.

  3. In the Preview form, select XML document in the File type field.

  4. Click Export to generate XSLT templates and save the templates.

  5. Close the Preview form.

  6. In the AOT, right-click the BAI2XML_to_BAI2AIF_xslt_NAfile, and then click Open.

  7. In the Preview form, select XML document in the File type field.

  8. Click Export to generate XSLT templates and save the templates.

Set up Application Integration Framework (AIF)

Before you can receive the BAI2 statement electronically, you must register custom services and adapters, manage operations and inbound transforms, and activate inbound ports.

  1. Click System administration > Setup > Services and Application Integration Framework > Inbound ports.

  2. Click New to create a new inbound port.

  3. In the Port name and Description fields, enter BAI2 for the name and description of the inbound port.

  4. In the Adapter field, select File system adapter as the adapter name.

  5. In the URI field, enter a path for receiving electronic data.

  6. On the Service contract customizations FastTab, click Service operations to open the Select service operations form.

  7. Double-click service operations such as BankStmtISOService.Create, BankStmtISOService.Delete, BankStmtISOService.Find, and BankStmtISOService.Read to move them from the Remaining service operations list to the Selected service operations list.

  8. Close the Select service operations form.

  9. On the Processing options FastTab, select the Transform all requests check box to include inbound transforms.

  10. Click Inbound transforms to open the Inbound transforms form.

  11. Click Manage transforms to open the Manage transforms form, and then click Yes when the message is displayed.

  12. Click New to create a transform. Enter csv2xml in the Name field.

  13. Click Load and select the BAI2CSV_to_BAI2XML_xslt_NA template that you saved in the previous procedure.

  14. Click New to create a transform. Enter xml2aif in the Name field.

  15. Click Load and select the BAI2XML_to_BAI2AIF_xslt_NA template that you saved in the previous procedure.

  16. Close the form to save the changes and return to the Inbound ports form.

  17. Click New and select csv2xml in the Transform name field.

  18. Click New and select xml2aif in the Transform name field.

  19. Click Move up or Move down, if you need to, so that the transform for the BAI2CSV_to_BAI2XML_xslt_NA template is before the transform for the BAI2XML_to_BAI2AIF_xslt_NA template.

  20. Close the form to save the changes, and then close the Inbound ports form.

Register the services and adapters

To register the services and adapters, use the Initialization checklist.

  • In Microsoft Dynamics AX 2012: Click System administration > Setup > Checklists > Initialization checklist. Click Initialize system > Set up system parameters.

  • In Microsoft Dynamics AX 2012 R2: Click System administration > Setup > Checklists > Partition initialization checklist. Click Partition initialization checklist > Set up system parameters.

Set up a method of payment

Use the Methods of payment - vendors form to select the bridging account to use to post the check payment transactions. When these transactions are manually reconciled with the BAI2 statement, the transactions are posted to the bank account.

  1. Click Accounts payable > Setup > Payment > Methods of payment.

  2. Click New to create a method of payment for checks. For more information, see Paramétrage d'un mode de paiement pour les chèques.

  3. On the General FastTab, in the Account type field, select the Bank account type.

  4. In the Payment account field, select the bank account from which the checks are issued.

  5. Select the Bridging posting check box to post the payment transaction to a bridging account and then to the corresponding bank account.

  6. In the Bridging account field, select the bridging account.

Set up the BAI2 statement import method

Use the Import methods for account statements form to select the import format, bank account, bridging account, and inbound port to use to import BAI2 statements.

  1. Click General ledger > Setup > Journals > Methods of importing account statements.

  2. Click New to create a method to import a BAI2 statement. For more information, see Méthodes d'importation des relevés de compte (écran).

  3. In the Method of import field, enter a method to import the BAI2 statement.

  4. In the Inbound port field, select the inbound port for BAI2.

  5. In the Import format field, select the BAI2 (NA) import format.

Import BAI2 and reconcile the accounts

Use the Journal voucher form to import the BAI2 statement and manually reconcile the discrepancies with the payments that are generated for checks. For more information, see Paiement par chèque.

  1. Click General ledger > Journals > General journal.

  2. Click New to create a line.

  3. In the Name field, select a journal.

  4. Click Lines to open the Journal voucher form.

  5. Click Functions > Import account statement (transactions), and then select the method of import in the Method of import field.

  6. Click OK to import the BAI2 statement.

  7. In the File name field, specify the path and file name for the BAI2 statement text file.

  8. Click OK to import and transfer the reconciled transactions and the transactions that have discrepancies to the journal lines.

  9. Click Post > Post to post the reconciled transactions from the bridging account to the bank account. If the transactions are not reconciled, press click New to create a line.

  10. In the Account type field, select the Bank account type. In the Credit field, enter an amount to reconcile the transaction.

  11. In the Offset account type field, select the Ledger offset account type. In Offset account field, select the bridging account.

  12. Click Post to post the reconciled transaction.

  13. Use the Bank statement import validation form to view the reconciled transactions. Click Cash and bank management > Inquiries > Bank statement import validation.

See also

N° document de journal - Journal des opérations diverses (écran)