Rebate management posting setup
Rebate management posting profiles are used to determine posting entries for Rebate management calculation lines. When a posting profile is selected on the deal header, it applies to all deal lines.
This feature works across companies (legal entities). You can specify the company that provisions will be accrued to and that claims will be paid by. You can also set different provision debit accounts and write-off credit accounts per source posting company.
To set up Rebate management posting profiles for customers and vendors, go to Rebate management > Rebate management posting setup > Rebate management posting profiles. The Rebate management posting profiles page includes a list pane that shows all your existing profiles. You can use the buttons on the Action Pane to add profiles to the list or remove them.
The remaining sections of this article describe how to use the available fields when you create or edit a profile.
Posting profile header
The following table describes the settings that are available in the header section of each Rebate management posting profile.
| Field | Description |
|---|---|
| Posting profile | Enter a unique name for the profile. |
| Description | Enter a description of the profile. |
| Module | Select the module that the rebates and royalties of the profile are associated with (Customer or Vendor). |
| Type | Select the profile type (Rebate or Royalty). |
| Payment type | This field determines the format of the posted rebate output. When the Type field is set to Rebate, the following values are available:
When the Type field is set to Royalty, the following values are available:
Learn more in the Payment types section that follows. |
| Company | Select the company (legal entity) that provisions will be accrued to and that claims will be paid by. |
Payment types
The following table summarizes how the various settings of the Payment type field affect where payments are posted. Payments can be posted to a customer account, vendor account, or remittance account, depending on the target transaction and the rebate type.
| Payment type | Target transaction type | Rebate type | Payment to (invoice account) |
|---|---|---|---|
| Pay using accounts payable | Vendor invoice journal | Customer rebate | Customer's remittance vendor account |
| Pay using accounts payable | Vendor invoice journal | Customer royalty | Vendor account |
| Pay using accounts payable | Vendor invoice journal | Vendor rebate | Vendor account |
| Customer deductions | Daily journal | Customer rebate | Customer account |
| Tax invoice customer deductions | Free text invoice | Customer rebate | Customer account |
| Trade spending | Daily journal | Customer rebate | Customer account |
| Reporting | Daily journal | Customer rebate | Customer account |
| Reporting | Vendor invoice journal | Customer royalty | Vendor account |
| Reporting | Vendor invoice journal | Vendor rebate | Vendor account |
Note
Consider the following points when you set up Rebate management deals:
- For deals where the Reconcile by field is set to Deal, you can't use the dynamic deal account during posting. You must use a specified customer or vendor account.
- For deals where the Reconcile by field is set to Line, you can use a posting profile that offsets to a dynamic deal account on the deal line, because the customer or vendor is set per deal line.
Posting FastTab
The following table describes the fields that are available on the Posting FastTab of each Rebate management posting profile.
| Field | Description |
|---|---|
| Credit type | Select whether to credit a ledger account or a customer. If the Payment type field on the header is set to Tax invoice customer deductions, this field is set to Ledger account. For vendor rebates, this field is set to Ledger account. |
| Credit account | Select the account that credit amounts are posted to when rebate provisions are made. This account will also be used as an offset account when the rebate is posted to credit the customer or debit the vendor. |
| Name of journal (In the Provision section) |
Select the name of the journal to use to record the posted provision. |
| Type | Select whether to post the rebate to a ledger account, or to a customer or vendor. If the Payment type field on the header is set to Tax invoice customer deductions, this field is set to Customer/Vendor. |
| Use account source | Select one of the following values:
|
| Rebate account | The account that actual rebates expense will be posted to. |
| Name of journal (In the Rebate management field group) |
Select the name of the journal to use to post a credit note for the rebate amount to the customer or vendor. This field is unavailable when the Payment type field on the header is set to Tax invoice customer deductions. For customer rebates, journal names of the Daily journal type will be available. For customer royalties and vendor rebates, journal names of the Vendor invoice recording journal type will be available. |
| Item sales tax group | Specify whether the rebate is taxable. |
| Name of journal (In the Write off field group) |
If the rebate that is posted doesn't equal the provision, the difference can be written off. Select the name of the journal to use to record the posted write-off. |
Posting by company FastTab
The Posting by company FastTab of each Rebate management posting profile lets you specify the posting account that is used by each company (legal entity) in the grid.
Use the buttons on the toolbar to add companies to the grid and remove them. Each time that you add a row to the grid, use the Company field to specify the legal entity for that row. The Name field is then set automatically.
Select the row for each company, and then enter the following information by using the fields below the grid:
- Debit type – Select whether to debit a ledger account or a vendor. For customer rebates and royalties, this field is set to Ledger account.
- Debit account – Enter the account that the debit amount is posted to when rebate provisions are made.
- Main account – Select the main account for write-offs.